Executive Support Specialist

5 days ago


Cambridge, Massachusetts, United States LanceSoft Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our senior leadership team. The ideal candidate will have a strong background in executive-level support, excellent communication and interpersonal skills, and the ability to work independently with minimal supervision.

Key Responsibilities
  • Provide administrative support to 3 VPs, including calendar management, travel arrangements, and expense reporting.
  • Prepare and submit documentation, including agreements, memos, and correspondence.
  • Coordinate meetings, events, and conferences, both on and off-site.
  • Manage multiple and complex travel arrangements, including domestic and international travel.
  • Perform additional duties and assigned projects to achieve overall business objectives.
Requirements
  • High School Diploma or equivalent required; B.A./B.S. or equivalent preferred.
  • Prior experience as an Executive Assistant to a high-level executive.
  • Proven experience working with remote, international teams in a globally matrixed organization.
  • Strong attention to detail, excellent communication skills, and cross-cultural understanding and sensitivity.
  • Proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint).
  • Knowledge of teleconference equipment (Microsoft Teams) or other related software.
Preferred Qualifications
  • Experience with Concur.
  • Ability to see the big picture, while keeping an eye on the detail.
  • Flexibility and independent problem-solving skills.
What We Offer

LanceSoft offers a dynamic and supportive work environment, with opportunities for professional growth and development. We are committed to providing our employees with the tools and resources they need to succeed.


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