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BCBA Executive Assistant to the CEO

2 months ago

Walnut Creek, California, United States Behavior Treatment & Analysis Full time
About the Role

Behavior Treatment & Analysis is seeking a highly skilled and motivated Executive Assistant to provide administrative support to the CEO. The ideal candidate will be organized, proactive, and have at least 3 years of experience in a similar role.

Key Responsibilities
  • Schedule Management: Coordinate and schedule meetings, appointments, and events according to the CEO's preferences, considering time and resource availability.
  • Communication: Manage the CEO's correspondence, responding to emails and phone calls promptly and professionally.
  • Travel Organization: Plan and coordinate the CEO's business trips, including booking flights, hotels, and transportation, considering the CEO's preferences and needs.
  • Documentation and Presentations: Prepare and edit documents, reports, and presentations for the CEO, ensuring they are accurate, complete, and properly formatted.
  • Information Management: Organize and maintain physical and electronic files systematically, ensuring information is easily accessible and well-organized.
  • Meeting Coordination: Organize and prepare materials for meetings, ensuring all participants have the necessary information.
  • Project Management: Assist in the planning, execution, and tracking of projects assigned by the CEO, ensuring deadlines and objectives are met.
  • Administrative Support: Perform general administrative tasks, such as managing office supplies, processing invoices, and maintaining basic financial records.
  • Department Report Review: Collect and review reports from all company departments, and collaborate to identify trends, issues, or areas for improvement.
  • Company Reengineering: Collaborate with the CEO and department leaders to develop optimal workflow for each area, identifying key processes and areas for improvement.
  • New Contract Applications: Coordinate with the Finance and Legal departments to prepare and submit contract applications with new insurers and counties, ensuring all documentation is complete and in order.
  • Insurance and County Rate Tracking: Stay informed about changes in rates and requirements of insurers and counties, analyzing their impact on company costs and billing.
Requirements
  • Master's degree in a relevant field
  • BCBA Certificate
  • Minimum of 3 years of experience in a similar role
  • Excellent verbal and written communication skills, with attention to detail
  • Strong organizational and time management skills, able to prioritize tasks effectively
  • Ability to work independently and as part of a team, showing initiative and adaptability
  • Advanced knowledge of Microsoft Office and other productivity tools
  • Spanish required
Benefits
  • Competitive salary based on experience and skills
  • Opportunities for growth and professional development
  • Collaborative and dynamic work environment
  • Health benefits and paid vacations