Administrative Operations Coordinator

1 week ago

Winter Garden, Florida, United States Community Health Centers Full time
About the Role

This is an exciting opportunity to join the team at Community Health Centers as an Administrative Operations Coordinator. As a key member of our operations team, you will provide administrative support to our executive team and leadership, ensuring the smooth operation of our organization.

Key Responsibilities
  • Administrative Support: Provide clerical support to our executive team and leadership, including typing, filing, copying, shredding, distributing correspondence, and agendas.
  • Meeting Coordination: Assist with Board of Directors meetings, complete minutes, and work with our meeting platform as assigned.
  • Scheduling: Maintain and coordinate executive appointments and schedules, provide reminders for scheduled appointments, and arrange meetings and conferences as directed.
  • Communication: Act as the initial point-of-contact for reviewing and entering subpoenas received at Administration, reconcile and code expense reports, and receive and screen telephone calls.
  • Project Coordination: Assist in the development, production, and customization of reports using Microsoft Office tools, and maintain well-organized, documented, and maintained data files.
  • Other Duties: Perform other duties as assigned, including running errands for the department and taking responsibility for assignment completion and follow-through.
Requirements
  • Education: High school diploma or equivalent required, Bachelor's degree in healthcare management or related field preferred.
  • Experience: Minimum of 3 years supporting upper-level management required, minimum of 2 years experience in the administrative and secretarial areas, and experience in a healthcare environment and electronic health records preferred.
  • Certification/Licensure: Must have a valid Florida driver's license.
  • Special Skills: Excellent customer service skills and communication skills both verbal and written, ability to maintain confidential information, and ability to work in a fast-paced environment.

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