Citrus Innovation Site Administrative Coordinator

1 week ago

Winter Haven, Florida, United States International Flavors & Fragrances Full time

Requisition ID : 499406

Job Overview

Site Administrative Coordinator
Global Citrus Innovation Team
IFF Nourish
Location: IFF Citrus Innovation Center

Become an integral part of our global citrus initiative.

This is a pivotal moment to engage with one of the leading companies in fragrance and flavor.

We are seeking a Site Administrative Coordinator to support our Citrus Innovation Center.

Key Responsibilities

The global Citrus innovation team is in search of a proactive individual to collaborate with leadership and staff at the Citrus Innovation Center. This role does not offer relocation assistance.

Responsibilities include, but are not limited to:

  • Assisting the team with calendar management for both team members and leadership, as well as organizing site-level meetings.
  • Providing meeting support by preparing agendas, setting up platforms, and managing file sharing through Microsoft Teams and SharePoint.
  • Documenting actions through forms, reports, logs, and records.
  • Typing documents and safeguarding confidential information.
  • Coordinating events, both social and professional, on-site and virtually.
  • Offering general assistance to site visitors, including facilitating meetings and managing conference room logistics.
  • Managing vendor relationships for procurement and services.
  • Overseeing purchase order requisitions and interfacing with accounts payable.
  • Maintaining office supplies and ensuring adequate stock levels.
  • Collaborating with the technical team for laboratory supply management.
  • Coordinating with site services for the upkeep and maintenance of facilities.
  • Providing site support by addressing inquiries and directing them to appropriate personnel.
  • Conducting inventory checks and managing supply orders.
  • Serving as the Safety Action Committee Gatekeeper by capturing meeting minutes and ensuring follow-through on action items.
  • Coordinating IT support and assisting with basic troubleshooting and onboarding.
  • Handling sensitive information with confidentiality and professionalism.
  • Proficiently using Microsoft Office applications including Word, PowerPoint, Excel, and Outlook.
  • Communicating effectively in English, both verbally and in writing.
  • Maintaining regular and reliable attendance.
  • Performing additional duties as assigned.

Qualifications

Required Skills and Experience:

  • High school diploma or college degree.
  • 3-5 years of experience in administrative support.
  • Proficiency in Microsoft Office tools.
  • Ability to work on-site for 40 hours per week.
  • Strong customer service skills and experience interacting with diverse individuals.
  • Ability to collaborate and communicate effectively within a diverse team.
  • Skills in analyzing and developing office procedures and systems.
  • Capacity to organize and assist in the work of others.
  • Ability to exercise discretion and independent judgment when handling sensitive information.
  • Strong verbal and written communication skills in English.
  • Must be a US citizen or legally authorized to work in the US.

At IFF, we celebrate the uniqueness of our employees and believe that diversity drives innovation. We are committed to fostering an inclusive workplace where every colleague can bring their authentic self to work.

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