Administrative Operations Specialist

2 weeks ago

Winter Park, Florida, United States Family First Firm Full time
Job Overview

The Operations Coordinator is essential for maintaining the seamless functioning of our organization. This role involves overseeing various administrative responsibilities, managing vendor relationships, providing IT support, and ensuring effective communication across departments. A high degree of organization, problem-solving capabilities, and multitasking skills are vital for success in this position.

Benefits:

  • Generous Paid Time Off: Enjoy 120 hours of paid time off each year, promoting a healthy work-life balance.
  • Complimentary Estate Planning Services: Access free estate planning services, reflecting our dedication to employee financial well-being.
  • Team Development Activities: Participate in quarterly off-site enrichment days designed to foster team bonding and personal growth.
  • 401k Plan with Employer Matching: After 90 days of employment, enroll in our 401k program with matching contributions to secure your financial future.
  • Health Insurance: Benefit from employer-sponsored medical insurance, ensuring your health needs are met.
  • Supplemental Insurance Options: Additional employee-paid insurance coverages available to enhance overall well-being.
  • Continuous Training and Career Advancement: Access programs and resources aimed at enhancing skills and career growth within the organization.
  • Parental Leave: Paid time off for new parents to bond with their newborn or adopted child.
Compensation:

$21.64 per hour with opportunities for additional earnings.

Key Responsibilities:

Primary Duties:

  • Coordinate daily operational activities to ensure maximum efficiency.
  • Manage vendor relationships, including contract negotiations and performance evaluations.
  • Oversee the acquisition, implementation, and upkeep of software and technology systems.
  • Collaborate with IT support to resolve technical issues promptly.
  • Assist in planning and executing various company projects and initiatives.
  • Maintain accurate records and documentation for all operational processes.
  • Monitor and manage inventory, supplies, and equipment necessary for ongoing operations.
  • Act as a liaison between departments to ensure effective communication and collaboration.
  • Prepare and distribute reports, presentations, and other necessary documents.
  • Support management with scheduling, travel arrangements, and other administrative tasks.
  • Identify and address operational challenges, escalating them to management when necessary.
  • Implement and uphold office policies and procedures.
  • Assist in onboarding new employees and facilitating training programs.
Qualifications:
  • Bachelor's degree in Business Administration, Operations Management, or a related field is preferred but not mandatory.
  • Minimum of 2 years of experience in an administrative or operations role.
  • Experience in vendor management and contract negotiation is advantageous.
  • Familiarity with software and technology systems, including coordination with IT support.
  • Strong organizational skills and attention to detail are essential.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently as well as collaboratively within a team.
  • Strong problem-solving skills and the capacity to manage multiple tasks concurrently.
About Family First Firm

Company Culture:

At Family First Firm, we believe in the principle that "everything is figure-out-able." This philosophy inspires our team of over 50 employees to continuously innovate and grow, ensuring we deliver an exceptional client experience. We are dedicated to integrity and responsibility in every action we take. Our collaborative and inclusive environment encourages each member to take ownership of their contributions. Be part of a firm that not only aims to make a significant impact on our clients' lives and legacies but also fosters the growth of our employees and the community.

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