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Operations Coordinator

2 months ago

Winter Park, Florida, United States Family First Firm Full time
Job Summary

We are seeking a highly organized and detail-oriented Operations Coordinator to join our team at Family First Firm. As an Operations Coordinator, you will play a crucial role in ensuring the smooth operation of our company by coordinating various administrative tasks, managing vendors, and facilitating communication between departments.

Key Responsibilities
  • Administrative Support
    • Coordinate daily operations to ensure efficiency and productivity.
    • Manage relationships with company vendors, including negotiating contracts and monitoring performance.
    • Oversee the procurement, implementation, and maintenance of software and technology systems.
    • Coordinate with IT support to ensure timely resolution of technical issues.
  • Project Coordination
    • Assist with the planning and execution of company projects and initiatives.
    • Maintain accurate records and documentation for all operational activities.
    • Monitor and manage inventory, supplies, and equipment to support ongoing operations.
  • Communication and Collaboration
    • Serve as a point of contact between departments, ensuring clear communication and collaboration.
    • Prepare and distribute reports, presentations, and other documents as needed.
    • Support the management team with scheduling, travel arrangements, and other administrative tasks.
  • Problem-Solving and Improvement
    • Identify and address operational issues, escalating them to management as necessary.
    • Implement and maintain office policies and procedures.
    • Assist with the onboarding of new employees and training programs.
    Requirements
    • Bachelor's degree in Business Administration, Operations Management, or a related field is preferred but not required.
    • 2+ years of experience in an administrative or operations role.
    • Experience in vendor management and contract negotiation.
    • Familiarity with software and technology systems, including IT support coordination.
    • Strong organizational skills and attention to detail.
    • Excellent written and verbal communication skills.
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
    • Ability to work independently and as part of a team.
    • Problem-solving skills and the ability to handle multiple tasks simultaneously.
    Benefits
    • Generous PTO: Enjoy 120 paid time-off hours annually, promoting work-life balance and overall well-being.
    • Free Estate Planning Services: Access complimentary estate planning services, showcasing our commitment to employee financial security.
    • Team Building: Quarterly off-site enrichment days to learn and build connections with the team while furthering development.
    • 401k with Matching: After 90 days of employment, participate in our 401k program with employer matching, securing your financial future.
    • Medical Insurance: Benefit from employer-sponsored medical insurance, ensuring your health and well-being are taken care of.
    • Supplement Insurance (Vision, Dental, Short-term Disability, etc.): Additional employee-paid insurance coverages that complement medical insurance for the overall well-being of the employee.
    • Ongoing Training and Career Development Opportunities: Programs and resources offered to employees to enhance their skills, knowledge, and career growth within the company.
    • Parental Leave: Paid time off designated for new fathers and mothers to care for and bond with a newborn or adopted child.
    Compensation

$21.64 per hour with additional earning potential