Office Coordinator

2 weeks ago


Gaithersburg, Maryland, United States Ultimate Staffing Services Full time
Job Overview

Position: Office Coordinator

Location: Gaithersburg

Employment Type: Temporary to Permanent

Working Hours: 9am-5pm, Monday to Friday

Compensation: $20-$21 per hour

Core Responsibilities:

  • Analytical Skills and Precision: Maintain high accuracy in all assignments and communications.
  • Telephone Operations: Manage incoming calls and route them appropriately.
  • Order Management: Oversee order processing, including inventory checks and shipment organization.
  • Administrative Assistance: Provide support with various office tasks such as managing spreadsheets, composing written correspondence, and aiding team members.
  • Daily Task Management: Monitor emails and task dashboards, contact vendors and suppliers, gather order information, assist sales representatives, manage incoming packages, and handle mail distribution.
  • Data Reporting: Generate inventory reports and support tracking and reporting for sales personnel and clients.
  • Software Skills: Effectively utilize Microsoft Office and relevant industry software.

Required Qualifications:

  • High school diploma is mandatory.
  • At least 1 year of relevant experience in an administrative role.
  • Proficient in Microsoft Office with basic Excel skills (sorting, simple formulas).
  • Ability to be resourceful and adapt to specific software as necessary.
  • Excellent organizational abilities and meticulous attention to detail.
  • Ability to lift up to 25 lbs
  • Office environment includes small dogs
  • Background check is required

Ultimate Staffing Services is committed to providing equal employment opportunities without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in compliance with applicable laws.


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