Office Operations Manager
2 weeks ago
Position Summary:
We are looking for a skilled and proactive Office Operations Manager to lead the administrative and financial functions of our organization. Your key focus will be on fostering a productive work atmosphere, enhancing organizational efficiency, and upholding exceptional standards of communication and safety.
Core Responsibilities:
- Administrative Management: Oversee office upkeep, mail distribution, supply management, equipment handling, bill processing, errands, and procurement.
- Financial Oversight: Manage the company's financial operations using QuickBooks, which includes account oversight, cash flow tracking, invoicing, payment processing, payroll management, and generating regular financial statements.
- Regulatory Compliance: Ensure adherence to ISO 9001:2016 quality standards, supervise grant budgets, maintain accurate records, and prepare necessary documentation for shipping and packaging.
- Human Resources Coordination: Administer employee records, facilitate the onboarding process for new hires, and respond to employee inquiries regarding office management.
- Vendor and Facility Coordination: Collaborate with IT, negotiate vendor contracts, manage the office budget, and coordinate with facility management services.
- Sales Assistance: Handle incoming orders, maintain sales documentation, and prepare sales quotes in partnership with the Production Manager.
Required Qualifications:
- Demonstrated experience as an Office Manager, Front Office Manager, or Business Finance Manager.
- Proficient in QuickBooks and MS Office, with practical experience using office equipment.
- Strong organizational, planning, and multitasking abilities.
- Exceptional time management, problem-solving, and communication skills.
- A creative approach with the capability to propose and implement enhancements.
- A college degree along with a minimum of two years of relevant experience.
Essential Skills:
- In-depth knowledge of office administration and business accounting practices.
- Ability to manage multiple priorities effectively.
- Meticulous attention to detail and strong analytical skills.
If you possess a proactive and organized mindset with a commitment to ensuring efficient office operations, we encourage you to consider this opportunity.
Commute Requirement: Necessary
Company OverviewSince its inception in 1983, MicroProbes for Life Science (MLS) has distinguished itself from other electrode manufacturers through its dedication to providing tailored electrode designs across its product range. Customization options include nerve cuff electrodes, multi-electrode arrays, and individual metal microelectrodes.
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