Office Coordinator

2 weeks ago


Orange, California, United States B B GRAHAM & COMPANY Full time
Job Overview

We are looking for a dedicated and proactive Administrative Assistant to become a key member of our team at B B GRAHAM & COMPANY. This role is essential in providing comprehensive support to our office staff, ensuring they have the necessary tools and information to excel in their roles.


Key Benefits:
  • 401(k) matching
  • Company gatherings
  • Dental coverage
  • Health insurance options

Additional Perks:
  • Competitive salary package
  • Paid time off
  • Opportunities for career advancement

Role Responsibilities:
  • Manage incoming phone calls and direct them to the appropriate personnel
  • Coordinate appointments and oversee calendar management
  • Facilitate meetings and accurately document minutes
  • Draft and distribute emails, memos, and letters
  • Assist in the preparation of company reports
  • Maintain an orderly filing system
  • Develop and refine office procedures as necessary

Required Qualifications:
  • Series 11 license is mandatory; Series 7 license is a plus
  • High school diploma or GED is required; an Associate's degree or relevant administrative training is preferred
  • Prior experience in an Administrative Assistant role or similar position
  • Familiarity with standard office machinery such as printers and fax machines
  • Proficient computer skills, particularly in Microsoft Word, Outlook, and PowerPoint
  • Exceptional organizational abilities with strong time management skills and the capacity to prioritize tasks effectively

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