Office Coordinator
2 weeks ago
We are looking for a dedicated and proactive Administrative Assistant to become a key member of our team at B B GRAHAM & COMPANY. This role is essential in providing comprehensive support to our office staff, ensuring they have the necessary tools and information to excel in their roles.
Key Benefits:
- 401(k) matching
- Company gatherings
- Dental coverage
- Health insurance options
Additional Perks:
- Competitive salary package
- Paid time off
- Opportunities for career advancement
Role Responsibilities:
- Manage incoming phone calls and direct them to the appropriate personnel
- Coordinate appointments and oversee calendar management
- Facilitate meetings and accurately document minutes
- Draft and distribute emails, memos, and letters
- Assist in the preparation of company reports
- Maintain an orderly filing system
- Develop and refine office procedures as necessary
Required Qualifications:
- Series 11 license is mandatory; Series 7 license is a plus
- High school diploma or GED is required; an Associate's degree or relevant administrative training is preferred
- Prior experience in an Administrative Assistant role or similar position
- Familiarity with standard office machinery such as printers and fax machines
- Proficient computer skills, particularly in Microsoft Word, Outlook, and PowerPoint
- Exceptional organizational abilities with strong time management skills and the capacity to prioritize tasks effectively
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