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Office Coordinator

2 months ago

Orange, California, United States AppleOne Full time
Job Description

Our client, a prominent entity in the construction sector, is committed to fostering a workforce that values its people, clients, projects, and community.

We emphasize cultivating a culture that promotes both personal and professional development among our employees. The Office Coordinator plays a crucial role in ensuring the smooth functioning of the designated department by executing a variety of clerical and administrative responsibilities.


Key Responsibilities
  1. Assist the construction division in creating new project profiles.
  2. Build and maintain relationships with vendors, ensuring their qualifications and insurance are verified.
  3. Oversee the management of all vendor profiles.
  4. Support the administration of contracts.
  5. Facilitate the month-end closing process.
  6. Address and resolve administrative inquiries and issues.
  7. Perform data entry, filing, and scanning tasks.
  8. May provide assistance in training new staff.
  9. Adhere to safety protocols to ensure personal and coworker safety by supporting all company safety initiatives.
  10. Execute additional duties as assigned.

Qualifications
  1. High school diploma or equivalent is required.
  2. Preferred experience of two to four years in an administrative capacity within the construction industry.
  3. Strong written and verbal communication skills are essential.
  4. Excellent interpersonal and customer service abilities.
  5. Proficient in computer usage and familiar with the Microsoft Office Suite.
  6. Demonstrated skills in conflict resolution and negotiation.
  7. Exceptional organizational capabilities.
  8. Basic knowledge of clerical procedures and systems, including recordkeeping and filing.
  9. Ability to work independently.
  10. Must possess the ability to multitask, demonstrate keen attention to detail, and manage time effectively to handle multiple priorities while meeting deadlines.
  11. Capability to identify needs, eliminate obstacles, and possess the know-how to facilitate progress.
  12. Appreciation for diverse ideas, opinions, and individuals, coupled with sound judgment and logical reasoning.
  13. Must have or be able to obtain a valid state driver's license prior to employment, along with a clean driving record and reliable transportation.

Benefits
  • Medical insurance
  • Dental HMO and PPO insurance
  • Vision insurance
  • Life/AD&D insurance
  • Flexible Spending Accounts for unreimbursed medical and dependent care
  • 401(k) retirement plan
  • Paid vacation and sick leave
  • Holidays

AppleOne is an EEO/AA Employer/Vet/Disabled.

We are dedicated to providing reasonable accommodations to individuals with disabilities. If you require assistance during the employment process, please reach out to your staffing representative, who will coordinate with our HR team.

AppleOne participates in the E-Verify program in certain locations as mandated by law. Learn more about the E-Verify program.