Senior Executive Assistant

1 week ago

Irvine, California, United States Roth Staffing Companies Full time
Position: Executive Assistant

Location: Not specified

Compensation: Up to $150k

Type: Direct Hire

Company Overview: Roth Staffing Companies is seeking a dedicated Executive Assistant to provide exceptional support to a high-profile CEO. This pivotal role demands a professional with a comprehensive understanding of the essential skills required for success in an executive support capacity. The ideal candidate will demonstrate a commitment to excellence, possess outstanding organizational skills, and be adept at managing intricate event logistics and complex scheduling.

Key Responsibilities:
  • Manage the CEO's calendar with precision, ensuring effective scheduling of meetings and appointments.
  • Handle all forms of correspondence for the CEO, including email management, prioritizing important communications, and tracking deliverables.
  • Address inquiries and requests, resolving conflicts and providing recommendations to facilitate smooth operations.
  • Coordinate extensive travel arrangements, including flight bookings, accommodations, and transportation logistics.
  • Assist in the planning and execution of events, showcasing superior organizational capabilities.
  • Oversee expense reporting and ensure accurate reconciliation.
  • Perform personal assistant tasks as required, such as scheduling maintenance and managing personal tasks.
  • Adapt to the CEO's dynamic schedule, providing timely updates and support.
  • Conduct research and gather information to streamline the CEO's workflow.
  • Handle personal projects as needed, demonstrating flexibility and responsiveness.
  • Maintain availability for communications outside of standard working hours.
  • Uphold confidentiality and manage sensitive information with integrity.
  • Complete additional tasks as assigned.
Qualifications:
  • Advanced skills in managing Outlook calendars, with experience across multiple time zones.
  • Minimum of 5 years supporting C-level executives, including calendar management and travel coordination.
  • Exceptional organizational skills with the ability to prioritize effectively in a fast-paced environment.
  • Strong interpersonal and communication skills, with a focus on listening and analytical abilities.
  • Proven track record of handling sensitive information with discretion.
  • Bachelor's degree is preferred.
  • Valid California Driver's License is required.
Compensation & Benefits:
  • Comprehensive benefits package, including medical, dental, and vision coverage.
  • Company-paid Life and Disability Insurance.
  • 401(k) plan with company matching.
  • Generous paid time off, increasing with tenure.
  • Complimentary daily lunch.
  • Unlimited snacks and refreshments available.
  • Opportunities for professional growth due to company expansion.

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