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Senior Executive Assistant

2 months ago

Irvine, California, United States Nikkiso Cryogenic Industries Full time

Company Overview:
Nikkiso Cryogenic Industries is a premier provider of cryogenic solutions, including pumps, heat exchangers, and process systems, serving the liquefied natural gas (LNG), liquefied hydrogen (LH2), and industrial gases sectors. Our applications span fueling stations, marine engines, peak shaving, power generation, virtual pipelines, carbon capture, geothermal energy, and well stimulation. As a subsidiary of Nikkiso Company Ltd, an esteemed industrial manufacturer based in Tokyo, Japan, we generate an annual revenue of $1.5 billion USD and maintain a global workforce, being publicly traded on the Tokyo Stock Exchange.

Job Overview:
We are in search of a meticulous and highly organized Senior Executive Assistant to deliver extensive administrative and logistical support to our Executive Team. In collaboration with our Executive Business Partner, you will facilitate the seamless functioning of the expanding Executive Administration team and contribute significantly to the company's success. This newly established role is crucial in preparing business updates and communications for our parent company in Japan, as well as for our Executives and Group employees worldwide. Additionally, you will provide Executive Assistant support to key members of the Executive Leadership Team and serve as a backup for the CEO when necessary.

Salary Range: $60,837 to $83,353

Responsibilities:

  • Collaborate closely with the Executive Business Partner and Executive Management team to prepare, review, and approve expense reports.
  • Assist in managing calendars, including scheduling appointments and meetings, and organizing meals. Prioritize requests and effectively manage time commitments, ensuring timely communication and confirmation of appointments.
  • Coordinate travel arrangements, including visa applications.
  • Extract data from business systems such as Salesforce and ERPs to produce necessary analyses and updates.
  • Ensure data accuracy and analysis through validation techniques, working with various organizational departments to gather relevant information.
  • Engage with business staff to thoroughly understand their support needs.
  • Assist the Executive Business Partner with project management tasks, including research, data analysis, and report generation.
  • Facilitate communication between executives, internal departments, and external stakeholders.

Qualifications:

  • Bachelor's degree preferred.
  • Minimum of 5 years of experience in business analysis, as an Executive Assistant, or in a similar capacity.
  • Familiarity with Concur and Salesforce is advantageous.
  • Exceptional written communication skills in English are required.
  • Experience working with international data is a plus.
  • Proficient in general administration; executive support experience is beneficial.
  • Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills, with the ability to prioritize multiple tasks effectively.
  • Intuitive and adept at anticipating necessary next steps.
  • Strong analytical skills.
  • Collaborative mindset.
  • Proficient problem-solver.
  • Efficient administrator.
  • Results-driven.
  • Positive, can-do attitude.
  • Outstanding communication, interpersonal, and writing skills.
  • Ability to maintain discretion and confidentiality.