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Senior Executive Assistant to the CEO

2 months ago

Irvine, California, United States Calqulate Full time
Job Overview

Position: Executive Assistant to the CEO

Company Overview: Calqulate is a rapidly expanding Technology Consulting Firm seeking an Executive Assistant to support the Founder/CEO. This position transcends conventional administrative roles, providing an opportunity to engage in strategic initiatives and project management. The role offers a hybrid work model, combining remote work with in-office responsibilities.

Role Summary: We are in search of a highly organized and proactive Executive Assistant to provide comprehensive support to the CEO of a leading software solutions company. The ideal candidate will possess the ability to anticipate needs, manage intricate projects, and uphold the highest standards of professionalism. This role is crucial for ensuring seamless business operations and enhancing the CEO's productivity.

Ideal Candidate Profile:

  • Proven experience as an Executive Assistant, preferably within the Technology or Consulting industries.
  • Highly organized, detail-oriented, and proactive in task management.
  • Outstanding verbal and written communication abilities.
  • Resourceful, professional, and adept at managing multiple priorities.
  • Experienced in overseeing complex projects and delivering top-notch executive support.

Key Responsibilities:

  • Oversee and organize the CEO's calendar and correspondence.
  • Coordinate travel arrangements for both domestic and international trips.
  • Assist with special projects and support business operations.
  • Prepare materials for strategic, operational, and client meetings.
  • Develop and implement standard operating procedures.
  • Manage operational tasks including contracts, invoices, and compliance.
  • Serve as the primary liaison for the CEO.
  • Execute tasks independently with flexibility and discretion.

Requirements:

  • Demonstrated experience in complex coordination and operations, ideally in a start-up context.
  • Prior experience supporting executives in fast-paced, growth-oriented environments.
  • Proficiency in MS Office 365.
  • Exceptional organizational skills with a strong attention to detail.
  • Ability to manage sensitive and confidential information with utmost discretion.
  • Bachelor's Degree preferred.

Work Hours: Standard hours with occasional availability required outside of regular business hours.