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Senior Executive Assistant

2 months ago

Irvine, California, United States Roth Staffing Companies Full time
Position: Executive Assistant

Location: Not specified

Compensation: Up to $150k

Employment Type: Direct Hire

A reputable supplier organization is seeking an Executive Assistant to deliver exceptional support to their proactive and engaged CEO. This pivotal position demands a candidate who possesses a thorough understanding of the competencies required to thrive as an Executive Assistant. The ideal individual will be dedicated to achieving excellence in their work, exhibit superior organizational skills, and demonstrate proficiency in managing intricate event logistics and complex scheduling.

Key Responsibilities:
  • Manage comprehensive calendar oversight for the CEO, ensuring effective and precise scheduling of all engagements and meetings.
  • Handle all forms of correspondence for the CEO, including email management, prioritizing important messages for follow-up, and tracking deliverables.
  • Address and manage inquiries and requests, resolving conflicts and making recommendations to ensure smooth daily operations.
  • Coordinate intricate travel arrangements for the CEO, including flight bookings, accommodations, and transportation, while monitoring for any changes or delays.
  • Assist in the planning, organization, and execution of events, showcasing exceptional organizational capabilities.
  • Oversee expense reporting and reconciliation processes.
  • Perform personal assistant duties as required, such as scheduling maintenance, ensuring technology is operational, and organizing meetings.
  • Adapt to the CEO's dynamic schedule, providing real-time updates and assistance as necessary.
  • Optimize the CEO's time by conducting research, gathering information, and analyzing data in advance.
  • Be prepared to manage personal ad hoc projects as needed.
  • Maintain availability and responsiveness to communications after hours and on weekends as required.
  • Uphold complete discretion and manage highly confidential information with the utmost integrity.
  • Execute additional duties as assigned.
Qualifications:
  • Advanced expertise in Outlook calendar management, with experience across multiple time zones.
  • 5+ years of experience supporting C-level executives, including calendar management, travel arrangements, and meeting coordination.
  • Outstanding organizational skills with the ability to prioritize and plan effectively, even amidst frequent changes or unexpected events.
  • Strong interpersonal communication skills, including excellent listening, analytical, and interpretive abilities.
  • Proven capability to handle sensitive situations and information with discretion and confidentiality.
  • Bachelor's degree preferred.
  • Valid California Driver's License required.
Compensation & Benefits:
  • Comprehensive benefits package, including medical, dental, and vision coverage.
  • Company-paid Life and Disability Insurance.
  • 401(k) with a company match.
  • Generous PTO accrual, increasing each year.
  • Free daily lunch.
  • Unlimited snacks and refreshments.
  • Exciting growth opportunities due to the company's rapid expansion.