Labor and Employment Administrative Assistant

5 days ago

Oakland, California, United States AMS Staffing, Inc. Full time
Job Summary

The Legal Practice Assistant (Labor and Employment Administrative Assistant) is responsible for providing daily administrative support within the Labor and Employment department at AMS Staffing, Inc.

Key Responsibilities
  • Provide administrative and Case Assistant support for Labor and Employment
  • Maintain, and update weekly, the investigations case list, to ensure final investigation report deadlines and budgets are met and calendared in the
  • Attend Investigations weekly team meeting;
  • Manage, schedule and calendar investigative interviews by Zoom and in person;
  • Provide word processing assistance, proofread and assemble investigative reports, contracts, legal memoranda, letter opinions, correspondence, proposals and/or other documents as needed; and,
  • Manage calendar, travel, and speaking engagements to support business development and related projects.
Core Duties
  • Prioritizing work flow, juggling multiple and sometimes competing priorities, exercising judgment to make basic decisions in a variety of work situations, and maintaining flexibility in day-to-day completion of duties;
  • Coordinate logistics of support for major conference presentations and attendance;
  • Review incoming correspondence and route as appropriate;
  • Organize documents, and prepare binders and files to house relevant legal and non-legal materials;
  • Partner with various Firm departments to accomplish tasks and projects;
  • Maintain shared/group office calendars and individual attorney calendars in Outlook;
  • Enter attorneys billable time as requested according to Firm billing policies and coordinate with Firms billing personnel to facilitate attorneys timely review of monthly billing statements;
  • Prepare check requests and coordinate payment to vendors when necessary;
  • Prepare expense reports and work closely with the Administrative Practice Assistant (APA) on travel arrangements;
  • Back up other LPAs and office administrative staff during planned and unplanned absences;
  • Take direction and apply corrections to future revisions;
  • Partner with attorneys to proactively manage their business development activities;
  • Familiarity with litigation secretarial duties a plus (i.e. rules of court, formatting pleadings, TOA/TOC, e-filing, etc.);
  • Demonstrate excellent customer service;
  • Work extended hours as needed;
  • Work cordially, cooperatively, and productively with all firm employees;
  • Attend work on-site on a regular, punctual and reliable schedule (on core days and as needed during high-stakes workflow);
  • Maintain composure and work efficiently and accurately during high-energy situations involving frequently changing circumstances; and
  • Other functions as assigned.
Requirements
  • Prior professional experience in Labor and Employment
  • Minimum of seven years of executive assistant/legal secretary/legal assistant experience, preferably supporting an attorney or executive level manager;
  • Prior experience in labor and employment law strongly preferred;
  • Superior customer service skills;
  • Powerful organizational skills and ability to contribute to streamlining processes in concert with the practice group administrator;
  • Strong written and verbal skills, including accuracy in grammar, spelling and punctuation;
  • Strong attention to detail;
  • Pro-active self-starter with ability to work independently, as well as in a team environment;
  • Experience using O365, including strong knowledge of MS Word, PowerPoint, Excel, and Outlook; CCC Macros, iManage, time and billing systems, and Adobe Professional is preferred;
  • Demonstrated ability to maintain high ethical standards and strict confidentiality of all information that the employee may receive as a result of their role;
  • Demonstrated ability to maintain and update skills as required by the position;
  • Interpersonal skills necessary to work with and communicate effectively with a diverse group of attorneys, staff and vendors to provide information with courtesy and tact.

  • Legal Practice Assistant

    7 days ago

    Oakland, California, United States AGG Legal Staffing Full time

    Job Summary:AGG Legal Staffing is seeking a highly skilled Legal Practice Assistant to join their team in Oakland, CA. As a key member of the Labor & Employment Investigations group, this individual will provide administrative and case assistant support to ensure the successful execution of investigations.Key Responsibilities:Maintain and update the...

  • Legal Assistant

    2 weeks ago

    Oakland, California, United States Addison Group Full time

    Job OverviewAre you seeking a rewarding position within a reputable legal firm that values a supportive workplace? Our client, a distinguished law office in California, is in search of a skilled Paralegal specializing in Labor and Employment law. Reach out to us to explore this opportunity further.Position: Paralegal - Labor & EmploymentLocation:...

  • Legal Assistant

    2 weeks ago

    Oakland, California, United States Addison Group Full time

    Job OverviewAre you seeking a rewarding opportunity within a well-regarded organization that fosters a positive workplace culture? Our client, a distinguished law firm in California, is in search of a Paralegal specializing in Labor and Employment law. Reach out to us to explore this promising role.Position: Paralegal - Labor & EmploymentLocation:...

  • Labor and Employment Paralegal

    2 weeks ago

    Oakland, California, United States Addison Group Full time

    Are you seeking a promising career opportunity with a well-regarded organization that fosters a supportive work atmosphere? Our client, a distinguished law firm in California, is in search of a Paralegal to enhance their workforce. Reach out to us to explore this position further.Position: Paralegal - Labor & Employment LawLocation:...

  • Labor and Employment Litigation Attorney

    1 week ago

    Oakland, California, United States Donahue Fitzgerald LLP Full time

    Donahue Fitzgerald, LLP is seeking a Mid-level Attorney to become a vital part of our Employment Practice Group. This role will encompass various facets of employment litigation as well as advisory and counseling services.The position entails a minimum annual billable hours requirement of 1610, with the potential to earn bonuses for hours exceeding this...

  • Labor and Employment Law Specialist

    2 weeks ago

    Oakland, California, United States Jobot Full time

    Job Overview:We are seeking a skilled and passionate Labor and Employment Law Specialist to become a vital part of our legal team. This position is ideal for an individual with extensive knowledge in wage and hour class actions, particularly within California law.About Us:As a prominent law firm based in California, we pride ourselves on our commitment to...

  • Employment Litigation Counsel

    7 days ago

    Oakland, California, United States Donahue Fitzgerald Full time

    Job SummaryDonahue Fitzgerald, a leading law firm, is seeking a highly skilled Mid-level Attorney to join our Employment Practice Group in Oakland. This role will involve representing employers in various employment litigation matters, providing expert advice and counsel, and managing cases from start to finish.Key ResponsibilitiesRepresent clients in court,...

  • Employment Law Attorney

    7 days ago

    Oakland, California, United States Donahue Fitzgerald Full time

    Job SummaryDonahue Fitzgerald, LLP is seeking a highly skilled Mid-level Attorney to join our Employment Practice Group in our Oakland office. This position will be involved in all aspects of employment litigation and advice and counsel matters.Key ResponsibilitiesRepresent employers in court, arbitrations, before administrative agencies and at mediations on...

  • Case Assistant

    7 days ago

    Oakland, California, United States AGG Legal Staffing Full time

    Job Summary:AGG Legal Staffing is seeking a highly skilled Legal Practice Assistant to join their team in Oakland, CA. As a key member of the Labor & Employment Investigations group, this individual will provide administrative and case assistant support to ensure the successful execution of investigations.Key Responsibilities:Maintain and update the...

  • Mid-Level Employment Litigation Attorney

    1 week ago

    Oakland, California, United States Donahue Fitzgerald LLP Full time

    Donahue Fitzgerald, LLP is seeking a Mid-Level Attorney to enhance the firm's Employment Practice Group. This role will encompass a comprehensive range of employment litigation and advisory services.The position entails a minimum annual billable hours requirement of 1610, with opportunities for additional bonuses based on hours worked beyond this...

  • Regional Director

    4 months ago

    Oakland, California, United States National Labor Relations Board Full time

    With responsibility for administration of the operation of the office under his/her jurisdiction, this position has the following delegations of authority and responsibility:Receives charges, petitions for certification or decertification of representatives for collective bargaining purposes, and petitions affecting employees' membership in such labor...

  • Employment Services Coordinator

    2 weeks ago

    Oakland, California, United States Lao Family Community Development, Inc. Full time

    Job OverviewLao Family Community Development, Inc. (LFCD) is a dedicated non-profit organization focused on community enhancement, established in 1980. With its headquarters in Oakland, CA, LFCD has broadened its outreach to serve diverse populations across multiple counties, including Alameda and Sacramento. The agency operates in 35 languages, providing a...

  • Legal Administrative Assistant

    2 weeks ago

    Oakland, California, United States Aleshire & Wynder Full time

    Position Overview Are you a meticulous and organized individual eager to leverage your administrative expertise in a dynamic legal environment? Aleshire & Wynder, LLP is on the lookout for a Full-Time Legal Administrative Assistant to enhance our team. In this pivotal role, you will contribute significantly to the efficient functioning of our office. This...

  • Compensation Administration Specialist

    2 weeks ago

    Oakland, California, United States Amerit Consulting Full time

    Overview:Amerit Consulting is seeking a Compensation Administration Specialist to join our dynamic team. This role is essential for the precise management and timely execution of payroll processes.*** Candidate must be authorized to work in USA without requiring sponsorship...

  • Experienced Litigation Administrative Assistant

    2 weeks ago

    Oakland, California, United States AGG Legal Staffing Full time

    Litigation Administrative Support SpecialistAGG Legal Staffing is seeking a skilled litigation administrative support specialist to become part of a dynamic team of dedicated professionals. POSITION SUMMARY:The Litigation Administrative Support Specialist will deliver essential legal and administrative assistance to various attorneys. This pivotal role...

  • Senior Administrative Executive

    2 weeks ago

    Oakland, California, United States UC San Diego Full time

    Position Overview:The Senior Administrative Executive serves as the Chief Administrative Officer (CAO) for the Department of Astronomy and Astrophysics. This role is pivotal in providing strategic guidance and support to the department's leadership and faculty engaged in both research and educational programs.Key Responsibilities:1. **Leadership and...

  • Educational Center Administrative Assistant

    2 weeks ago

    Oakland, California, United States Sylvan Learning Full time

    Part-Time Learning Center Support Specialist Needed for Sylvan Learning. We are seeking an enthusiastic and committed individual to join our team as a Center Assistant. This role is essential in supporting our educators, students, and overall center operations.Position Overview:As a Center Assistant, you will play a vital role in the daily administrative...

  • Experienced Legal Administrative Assistant

    2 weeks ago

    Oakland, California, United States Adams & Martin Group Full time

    Position Overview: A reputable organization is seeking a skilled legal administrative assistant for a long-term contractual role. These contracts typically extend for several months, providing an opportunity to work alongside a dedicated team of legal professionals engaged in various civic matters.Key Qualifications:Experience in civil litigation and adept...

  • Administrative Assistant

    1 week ago

    Oakland, California, United States Ascend Talent Solutions Full time

    Administrative Coordinator Job DescriptionAt Ascend Talent Solutions, we are seeking a highly skilled and organized Administrative Coordinator to join our team. As a key member of our commercial real estate management and development company, you will provide exceptional support to our property management team, ensuring seamless day-to-day operations and...

  • Experienced Legal Administrative Assistant

    2 weeks ago

    Oakland, California, United States Adams & Martin Group Full time

    Position Overview: A prominent legal firm is seeking a skilled legal administrative assistant for a long-term contract opportunity. These contracts typically extend for several months, providing a chance to work closely with a dedicated team of legal professionals on various civic matters.Key Qualifications:Proficient in civil litigation processes, with...