Procurement Services Administrator

2 weeks ago

Los Angeles, California, United States City of Pasadena, CA Full time
Salary: $127, $159,891.00 Annually

Location: City of Pasadena, CA

Job Type: Full-Time

Department: Finance

Division: Budget and Purchasing

THE POSITION

The City of Pasadena is on the lookout for a dynamic and experienced Purchasing Administrator who possesses a strong background in public sector procurement and leadership. This role involves the planning, organization, direction, and coordination of procurement activities for the city. The selected candidate will be responsible for reviewing, assessing, and approving all purchasing transactions. Moreover, the Purchasing Administrator will provide advanced technical assistance for bid package development, contract negotiations, and will assume the role of Logistics Section Chief in the Emergency Operations Center (EOC).

KEY OPPORTUNITIES:
  • Join a full-service municipality with a City Council/Manager governance structure, offering unique opportunities for professional growth.
  • Gain extensive knowledge in diverse areas, including federal procurement requirements related to housing, public works, and public health.
  • Lead a skilled and cohesive team, fostering collaboration and innovation.
  • Engage in process and reporting enhancements, playing a pivotal role in shaping procurement strategies.
  • Become an integral part of the department's management team.

CHALLENGES:
  • Navigate a city-wide procurement process review and potential municipal code amendments.
  • Oversee training for city staff on procurement processes at various levels.
  • Enhance the City's Buy Local initiatives through workshops and direct engagement.
  • Collaborate with Emergency Services to develop procurement and inventory systems for emergency responses.
  • Deliver regular updates and presentations to the City Council regarding procurement activities.

IDEAL CANDIDATE:
The ideal candidate will be a proactive leader who not only directs but also engages hands-on with the team. They will have a genuine passion for mentoring and developing staff, alongside a solid understanding of relevant codes, laws, and regulations. A self-starter who can work independently while managing and supporting their team is essential. Strong communication skills are necessary for effective public presentations and report writing.

ESSENTIAL FUNCTIONS:
  • Coordinate and evaluate procurement administration and salvage operations, assisting in the development of pricing and procurement strategies.
  • Review and approve purchasing documents, serving as a resource for the City's bidding policies and procedures.
  • Manage the administrative functions of the salvage program, including budget processing and policy implementation.
  • Represent the department in vendor relations and negotiations to optimize purchasing outcomes.
  • Prepare technical specifications for specialized purchases, ensuring compliance with legal oversight.
  • Maintain and update the vendor list, promoting inclusion of diverse businesses.
  • Facilitate interdepartmental procurement standardization to ensure consistency.
  • Conduct research and data analysis for cost estimates and contract preparations.
  • Train and evaluate professional and administrative support staff.
  • Ensure knowledge of state and federal procurement regulations is integrated into solicitation processes.
  • Serve as the Logistics Section Chief during emergency operations.

QUALIFICATIONS:
  • Bachelor's degree in Public or Business Administration, Accounting, Economics, or a related field.
  • Four years of progressively responsible professional finance or economic experience, including one year in a public procurement role.
  • One year of supervisory experience.

DESIRED QUALIFICATIONS:
  • Experience in the public sector or government.
  • Certification as a Public Procurement Officer (CPPO).

SELECTION PROCESS:
Qualified applicants will be invited to participate in assessments to evaluate their experience, education, and skills relevant to the position.

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