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Procurement Coordinator I
2 months ago
Overview
Are you ready to leverage your expertise and contribute positively to our organization? At Triangle DeCon Services, Inc., we value collaboration among a diverse group of professionals dedicated to delivering exceptional projects for our clients.
As a Contract Administrator I, you will work closely with project management teams to create procurement packages aimed at selecting contractors and service providers. Your role will encompass overseeing competitive bidding processes, conducting pre-qualification assessments, and ensuring compliance with established policies and quality standards. A keen eye for detail and adherence to regulatory requirements are crucial in this administrative position.
Key Responsibilities
- Collaborate with project management teams to design and prepare procurement packages for the selection of contractors and service providers, including potential change management activities.
- Oversee various competitive bidding and selection processes for construction and professional services, managing all administrative tasks such as preparing procurement documents, addenda, evaluation materials, and contract documentation.
- Administer the pre-qualification processes for professional and construction service firms, which includes preparing Request for Qualifications (RFQ) packages with Subject Matter Experts (SME), leading pre-submittal meetings, and coordinating the evaluation process.
- Adapt to changing workloads and departmental needs by taking on various tasks and responsibilities as assigned by the department supervisor.
- Maintain strict compliance with policies, procedures, templates, and applicable laws as a fundamental aspect of this role.
- Track, report, and ensure quality control for assigned procurement processes.
- Manage multiple concurrent procurement processes while engaging with various stakeholders.
- This position is primarily administrative, and applicants should note that it does not involve supervising others.
- Attention to detail and compliance are paramount, given the regular internal and external audits; candidates should assess their fit for this role accordingly.
- The current work policy includes four days in the office and one remote day per week, subject to supervisor approval and potential changes.
Minimum Qualifications & Experience
- 1-3 years of relevant experience.
- Familiarity with standard contract terms and conditions.
- Proficient in Microsoft Excel, Word, and Adobe Acrobat.
- Exhibit a reliable, responsive, and positive work ethic with integrity.
- Detail-oriented and organized.
- Quick learner with logical reasoning skills.
- Focused on quality and accuracy.
- Strong written and verbal communication skills.
- Ability to effectively track and report on the status of multiple projects.
Preferred Qualifications
- Associate's degree in a relevant field.
- Experience in program or project management.
- Familiarity with electronic bidding software.
- Experience with project management software.
