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Procurement Coordinator I

2 months ago

Los Angeles, California, United States Project Support Services Full time
Job Overview

Are you meticulous, systematic, and dedicated to ensuring that procurement operations function seamlessly? As a Procurement Coordinator I at Project Support Services, you will be instrumental in the orchestration and oversight of procurement activities related to construction and professional services. Your contributions will be vital to our initiatives, ensuring the engagement of premier contractors and service providers while complying with established policies and procedures.

Core Responsibilities:

  • Collaboration & Coordination: Partner with project management teams to create and assemble procurement packages for contractors and service providers. Your responsibilities may also include managing changes as necessary.
  • Competitive Bidding & Selection Oversight: Supervise various bidding and selection processes from initial planning through to final award. This encompasses all administrative tasks, including preparing procurement documents, issuing addenda, managing evaluation materials, and finalizing contracts.
  • Pre-Qualification Process Oversight: Direct the pre-qualification processes for professional and construction service firms. This involves preparing RFQ packages in collaboration with Subject Matter Experts (SMEs), leading pre-submittal instruction meetings, coordinating requests for clarification, issuing addenda, reviewing submitted statements of qualifications, facilitating evaluations, and managing post-award submissions through to contract execution.
  • Adaptability & Versatility: Your tasks and responsibilities may evolve over time based on workload and departmental needs, as determined by your supervisor.
  • Compliance & Adherence: Ensure strict compliance with all policies, procedures, templates, and applicable laws as part of your daily responsibilities. This role is essential for maintaining compliance under the scrutiny of regular audits.
  • Reporting & Quality Assurance: Oversee reporting, tracking, and quality assurance for all assigned procurement processes, ensuring accuracy and thoroughness at every stage.
  • Concurrent Project Management: Manage multiple procurement processes simultaneously, coordinating with various stakeholders to ensure efficient operations.
  • Non-Supervisory Role: This position is primarily administrative in nature. Applicants should be aware that this role does not involve supervising others.
  • Attention to Detail: Given the critical nature of compliance in this role, a strong attention to detail is imperative.
  • Work Environment: The current policy allows for a flexible work schedule, including a combination of in-office and remote work, subject to supervisor approval.

Qualifications

Minimum Required Qualifications:

  • Experience: You possess 1-3 years of relevant experience that aligns with the responsibilities of this role, providing you with the practical knowledge necessary to contribute effectively from the outset.
  • Contract Knowledge: You have a solid grasp of standard contract terms and conditions, enabling you to navigate procurement complexities with confidence.
  • Technical Proficiency: You are proficient in Microsoft Excel, Word, and Adobe Acrobat, utilizing these tools for organizing, analyzing, and presenting information accurately.
  • Work Ethic: Colleagues describe you as dependable, responsive, and positive. Integrity is fundamental to your professional approach, and you consistently strive for excellence.
  • Quick Learner: You adapt swiftly to new systems and processes, demonstrating a logical mindset that embraces complexity.
  • Quality Orientation: You maintain a strong focus on quality and accuracy, recognizing the importance of details in every document and process you manage.
  • Communication Skills: You excel in both written and verbal communication, conveying ideas clearly and confidently.
  • Project Management Skills: You effectively manage multiple projects simultaneously, ensuring accurate tracking and reporting of concurrent tasks.

Preferred Qualifications:

  • Associates Degree: An associate degree in a relevant field is advantageous and will enhance your candidacy.
  • Project/Program Management Experience: Experience in program or project management will be highly regarded, showcasing your ability to manage projects from inception to completion.
  • Electronic Bidding Software: Familiarity with electronic bidding software is beneficial, as it streamlines procurement processes.
  • Project Management Software: Experience with project management software will provide you with an edge in organizing and tracking tasks effectively.

Benefits

  • Comprehensive Medical Coverage: We prioritize your health with top-tier medical insurance plans.
  • Dental & Vision Care: Our dental and vision plans ensure you maintain optimal health.
  • 401(k) Retirement Plan: Secure your future with our robust 401(k) plan, featuring employer matching.
  • Generous Sick Pay: Our sick pay benefits allow you to recover without financial stress.
  • Paid Vacation Time: Enjoy paid vacation days to recharge and unwind.
  • Employee Support: We foster a supportive work environment that values your well-being and work-life balance.