Procurement Coordinator

2 months ago


Los Angeles, California, United States SummitHR Full time
Job Overview

Position Summary:

  • Collaborate with project management teams to create and assemble procurement packages for the selection of general contractors and professional service providers. Change management tasks may be included as necessary.
  • Oversee various competitive bidding and selection processes for construction and professional services, managing all administrative tasks from planning to award, including the preparation of procurement documents, addenda, evaluation materials, and contract documentation.
  • Administer the pre-qualification processes for professional and construction service firms, including activities such as preparing Request for Qualifications (RFQ) packages with Subject Matter Experts (SME), leading pre-submittal meetings, coordinating Requests for Clarifications (RFC), and managing the evaluation process.
  • Tasks and responsibilities may evolve over time based on workload and departmental needs, as determined by the department supervisor.
  • Ensure strict compliance with policies, procedures, templates, and applicable laws as a fundamental aspect of this role.
  • Responsible for reporting, tracking, and maintaining quality control for assigned procurement processes.
  • Manage multiple concurrent procurement processes involving various stakeholders.
  • This position is primarily administrative and does not involve supervising others in these functions.
  • A high level of attention to detail and compliance is required, as this role is subject to regular internal and external audits; candidates should assess their fit for this environment.
  • The current work arrangement includes four days in the office and one remote day per week, with the schedule subject to supervisor approval and potential changes.

Minimum Qualifications:

  • 1-3 years of relevant experience.
  • Familiarity with standard contract terms and conditions.
  • Proficient in Microsoft Excel, Word, and Adobe Acrobat.
  • Exhibit a reliable, responsive, and positive work ethic with the utmost integrity.
  • Detail-oriented and organized.
  • Quick learner and logical thinker.
  • Focused on quality and accuracy.
  • Strong written and verbal communication skills.
  • Ability to effectively track and report on the status of concurrently running projects.

Preferred Qualifications:

  • Associate's degree in a relevant field.
  • Experience in program or project management.
  • Familiarity with electronic bidding software.
  • Experience with project management software.

Posted by SummitHR



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