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Procurement Coordinator I
2 months ago
Position Summary
Are you eager to leverage your expertise and experience to contribute positively to our organization? Triangle DeCon Services, Inc. is seeking a dedicated professional to collaborate with a diverse group of experts on various projects.
As a Contract Administrator I, you will work closely with project management teams to create procurement packages for selecting contractors and service providers. Your role will involve overseeing competitive bidding processes, conducting pre-qualification assessments, and ensuring compliance with established policies and quality standards. A keen eye for detail and adherence to compliance protocols are crucial in this administrative position.
Key Responsibilities
- Collaborate with project management teams to develop and prepare procurement packages for the selection of contractors and service providers, including change management activities as necessary.
- Oversee various competitive bidding and selection processes for construction and professional services, managing all administrative tasks such as preparing procurement documents, addenda, evaluation materials, and contract documentation.
- Administer the pre-qualification processes for professional and construction service firms, including the preparation of Request for Qualifications (RFQ) packages, leading pre-submittal meetings, and coordinating the evaluation process.
- Adapt to changing workloads and departmental needs, with the potential for a variety of tasks and responsibilities as assigned by the department supervisor.
- Maintain strict compliance with policies, procedures, templates, and applicable laws as part of daily operations.
- Track and report on procurement processes, ensuring quality control for assigned projects.
- Manage multiple concurrent procurement processes, collaborating with various stakeholders.
- Understand that this role is primarily administrative and does not involve supervising others.
- Exhibit a high level of attention to detail and compliance, particularly under the scrutiny of internal and external audits.
- Adhere to the current policy of working four days in the office with one remote day per week, subject to supervisor approval.
Minimum Qualifications & Experience
- 1-3 years of relevant experience.
- Familiarity with standard contract terms and conditions.
- Proficient in Microsoft Excel, Word, and Adobe Acrobat.
- Demonstrated reliability, responsiveness, and a positive work ethic with integrity.
- Detail-oriented and organized.
- Quick learner with strong logical thinking abilities.
- Focus on quality and accuracy.
- Excellent written and verbal communication skills.
- Able to accurately track and report on the status of multiple projects.
Preferred Qualifications
- Associate's degree in a relevant field.
- Experience in program or project management.
- Familiarity with electronic bidding software.
- Experience with project management software.
