Internal Meetings Coordinator

2 weeks ago

Duluth, Minnesota, United States Aequor Inc Full time

Job Title: Manager, Internal Meetings (Hybrid Role)

Location: Hybrid Role

Duration: 6+ months

Overview:

The primary objective of this position within the Congress & Meeting Management (CMM) team is to provide exceptional internal meeting experiences for the Human Pharma + Animal Health division of Aequor Inc. This role is essential in fostering engagement, optimizing costs, enhancing attendee satisfaction, and ensuring the successful attainment of the meeting owner's strategic objectives.

Key Responsibilities:

  1. Oversee the execution of internal meetings in accordance with established Standard Operating Procedures (SOPs) and guidelines.
  2. Collaborate with various departments including Sourcing, Compliance, IT, and Finance, as well as external vendors, to ensure a seamless attendee experience.
  3. Recommend best practices for internal meetings based on thorough research and analysis of previous meeting performance metrics.
  4. Maintain a mindset of continuous improvement, sharing insights and successful strategies with the CMM team.
  5. Coordinate meeting planning activities among internal stakeholders and external partners as the Lead Planner for designated Tier 1 and 2 meetings.
  6. Adhere to all regulatory requirements and company policies while conducting business.
  7. Uphold high ethical standards and professionalism in all interactions to preserve the company’s reputation.
  8. Understand the interdependencies within the CMM framework and execute strategies accordingly.
  9. Work closely with Meeting Owners to develop the content and structure of their internal meetings.
  10. Act as a liaison between the CMM team and various functional groups (e.g., IT, Compliance, Legal) as well as external partners.
  11. Engage on-site support staff during meetings to ensure smooth operations and meet stakeholder expectations.
  12. Possess knowledge of meeting interdependencies, best practices, and relevant technology and venue considerations.
  13. Manage large-scale meeting budgets effectively while identifying innovative cost-saving measures.
  14. Stay informed about regulations affecting healthcare provider participation in internal meetings.
  15. Exhibit adaptability and problem-solving skills to respond to evolving business needs and changes in internal processes.

Qualifications:

  • Minimum of seven (7) years of experience in managing internal meetings.
  • Proven track record in planning large-scale meetings with over 200 attendees.
  • Familiarity with virtual meeting platforms and applications.
  • Experience leading cross-functional project teams.
  • Ability to manage multiple initiatives concurrently.
  • Strong negotiation skills and experience managing external vendors.
  • Demonstrated business acumen and sound judgment.
  • Effective collaboration skills with high emotional intelligence.
  • Knowledge of continuous process improvement methodologies.
  • Ability to navigate complex and challenging situations to find solutions.
  • Team-oriented approach with an entrepreneurial mindset.
  • Exceptional problem-solving capabilities.
  • Strong communication, persuasion, and facilitation skills.
  • Willingness to travel up to 50% of the time.

Education:

Bachelor's degree from an accredited institution is required.

  • Internal Meetings Coordinator

    2 weeks ago

    Duluth, Minnesota, United States The Fountain Group Full time

    Job OverviewPosition Title: Internal Meetings CoordinatorLocation: Remote/HybridCompensation: $53.69 per hourRole Summary:The Internal Meetings Coordinator plays a pivotal role within the Congress & Meeting Management (CMM) team, focusing on the execution of exceptional internal meetings for the Human Pharma + Animal Health division. This position is...

  • Internal Meetings Coordinator

    2 weeks ago

    Duluth, Minnesota, United States Aequor Inc Full time

    Job Title: Manager, Internal Meetings (Hybrid Role)Location: Hybrid RoleDuration: 6+ monthsOverview:The primary objective of this position within the Congress & Meeting Management (CMM) team is to facilitate exceptional internal meetings for the Human Pharma + Animal Health division of Aequor Inc. This role is responsible for enhancing engagement, optimizing...

  • Internal Meeting Coordinator

    2 weeks ago

    Duluth, Minnesota, United States Aequor Full time

    Job Title: Manager, Internal Meetings (Hybrid Role)Location: Hybrid RoleDuration: 6+ monthsOverview:The primary objective of this position within the Congress & Meeting Management ("CMM") team is to facilitate exceptional internal meetings for the Human Pharma + Animal Health division of Aequor. This role is responsible for enhancing engagement, optimizing...

  • Internal Meetings Coordinator

    2 weeks ago

    Duluth, Minnesota, United States Meet Full time

    Department: Meetings & Events Job Type: Contract - 8 Months Overview: We are looking for a seasoned Coordinator for Internal Meetings to become a vital part of the Congress & Meeting Management (CMM) team at a leading pharmaceutical and manufacturing organization. This position is essential for orchestrating high-caliber internal meetings for the Human...

  • Internal Meetings Coordinator

    2 weeks ago

    Duluth, Minnesota, United States Meet Full time

    Department: Meetings & EventsJob Type: Contract - 8 MonthsOverview: We are looking for a seasoned Manager of Internal Meetings to become a vital part of the Congress & Meeting Management (CMM) team at a leading pharmaceutical and manufacturing organization.This position plays a pivotal role in orchestrating high-caliber internal meetings for the Human Pharma...

  • Internal Meetings Manager

    2 weeks ago

    Duluth, Minnesota, United States Planet Pharma Full time

    Compensation: $45 - $55 per hourContract Duration: 6 months, with potential for extensionLocation: Hybrid model, requiring 2-3 days onsite, with up to 50% travelRole Overview:The primary objective of this position within the Congress & Meeting Management (CMM) team is to orchestrate exceptional internal meetings for the Human Pharma and Animal Health sectors...

  • Corporate Meetings Specialist

    2 weeks ago

    Duluth, Minnesota, United States Compunnel Inc. Full time

    Position Overview:The Internal Events Coordinator plays a pivotal role within the Congress & Meeting Management (CMM) team, focusing on the delivery of exceptional internal meetings for the Human Pharma + Animal Health division of Compunnel Inc. This position is essential for fostering engagement, optimizing costs, enhancing attendee satisfaction, and...

  • Internal Events Coordinator

    2 weeks ago

    Duluth, Minnesota, United States Compunnel Inc. Full time

    Position Overview:The Internal Events Coordinator plays a pivotal role within the Congress & Meeting Management (CMM) team, focusing on delivering exceptional internal meetings for the Human Pharma + Animal Health division of Compunnel Inc. This position is responsible for enhancing engagement, optimizing costs, ensuring a positive experience for attendees,...

  • International Programs Operations Coordinator

    1 week ago

    Duluth, Minnesota, United States University of Minnesota Full time

    Position OverviewThe University of Minnesota is seeking a dedicated International Programs Operations Coordinator to enhance the operational and financial management of our International Programs and Services office. This role is pivotal in fostering global engagement and supporting the university's internationalization initiatives.Key...

  • Corporate Event Coordinator

    2 weeks ago

    Duluth, Minnesota, United States Fladger Associates Full time

    Key Responsibilities:Exciting opportunity for a Manager of Internal Meetings within a dynamic team.This role offers a hybrid work model, requiring presence on-site for a few days each week.The primary focus of this position is to ensure the delivery of exceptional internal meetings for the Human Pharma and Animal Health divisions.Accountable for enhancing...

  • Senior Event Coordination Manager

    2 weeks ago

    Duluth, Minnesota, United States Astrix Full time

    Join Astrix as a Senior Meeting ManagerAs a key player in a global, research-focused pharmaceutical organization, you will take on the role of a Meeting Manager, responsible for orchestrating top-tier internal meetings for the Human Pharma + Animal Health division. Your primary focus will be on enhancing engagement, optimizing costs, ensuring a positive...

  • Office Coordinator

    3 days ago

    Duluth, Minnesota, United States Metro Led LLC Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Office Coordinator to provide administrative support to our sales team at Metro Led LLC. The ideal candidate will have previous experience in an executive secretary or administrative assistant role and possess strong organizational skills, ability to prioritize and multitask, and excellent...

  • Office Coordinator

    6 days ago

    Duluth, Minnesota, United States Summit Companies Full time

    Job SummaryWe are seeking a highly skilled and organized Customer Service Representative to join our team at Summit Companies. As a key member of our administrative staff, you will provide exceptional support to our customers and internal teams, ensuring seamless day-to-day operations.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • IT Project Management Coordinator

    1 week ago

    Duluth, Minnesota, United States URS Agents, LLC Full time

    IT Project Management Coordinator RoleURS Agents, LLC, a prominent provider of corporate legal services, is seeking an IT Project Management Coordinator. This position is ideal for individuals looking to advance their careers in a supportive and dynamic environment. As an integral member of our team, you will be responsible for overseeing projects in...

  • Rooms Coordinator

    1 month ago

    Duluth, Minnesota, United States Sonesta Gwinnett Place Atlanta Full time

    Job descriptionPOSITION OVERVIEWThe primary duty of a Group Room Reservation Coordinator is to provide administrative support to the Group Reservation team.ESSENTIAL DUTIES AND RESPONSIBILITIESOffer administrative support to the Group Sales TeamCollaborate with the Group Sales Team to complete Group Finals, change list and create/manage group rooming...

  • IT Program Coordinator

    2 weeks ago

    Duluth, Minnesota, United States Cirrus Aircraft Full time

    Position OverviewThe IT Project Manager plays a crucial role in steering and guiding cross-functional teams, ensuring adherence to established project methodologies and Agile/Scrum frameworks. This role is pivotal in executing initiatives that align with the IT strategic roadmap. The Project Manager collaborates closely with Product Managers and various...

  • Aerospace Manufacturing Intern

    1 week ago

    Duluth, Minnesota, United States Cirrus Aircraft Full time

    Position OverviewAs an Aerospace Manufacturing Intern, you will receive training in the installation of aircraft components, sub-assemblies, and composite materials. This internship offers practical experience and insight into the general aviation manufacturing sector.Your involvement will enhance your educational journey and broaden your understanding of...

  • IT Program Coordinator

    2 weeks ago

    Duluth, Minnesota, United States Cirrus Aircraft Full time

    Position OverviewThe IT Project Manager plays a pivotal role in steering and facilitating interdisciplinary teams, ensuring adherence to established project methodologies and Agile/Scrum frameworks. This position is crucial for executing initiatives that align with the IT strategic roadmap. The Project Manager collaborates closely with Product Managers and...

  • Care Coordination Specialist

    23 hours ago

    Duluth, Minnesota, United States CenterWell Home Health Full time

    About the RoleThe Patient Services Coordinator plays a vital role in ensuring seamless care coordination for our patients. As a key member of our team, you will be responsible for scheduling visits, communicating with field staff, patients, and physicians to maintain proper care coordination and continuity of care.Key ResponsibilitiesManage patient...

  • Residential Life Coordinator

    6 days ago

    Duluth, Minnesota, United States College of St. Scholastica, Inc. Full time

    Job SummaryThis is a twelve (12) month Residential Life position. Under the responsibility of the Director of Residential Life, the Area Coordinator is responsible for the overall operation of on-campus residential areas (approximately 800 students). The Area Coordinator is a professional staff member who provides support and leadership to residential...