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Corporate Meetings Specialist

2 months ago

Duluth, Minnesota, United States Compunnel Inc. Full time

Position Overview:

The Internal Events Coordinator plays a pivotal role within the Congress & Meeting Management (CMM) team, focusing on the delivery of exceptional internal meetings for the Human Pharma + Animal Health division of Compunnel Inc. This position is essential for fostering engagement, optimizing costs, enhancing attendee satisfaction, and ensuring the strategic objectives of meeting owners are met.

Key Responsibilities:

  • Oversee the execution of internal meetings in accordance with established Internal Meetings Standard Operating Procedures (SOP), Playbook, and FAQs, ensuring seamless coordination among CMM, Sourcing, Compliance, IT, Finance, and external vendors to achieve an optimal attendee experience.
  • Propose best practices for internal meetings through continuous research and evaluation of previous meeting Key Performance Indicators (KPIs).
  • Maintain a mindset of continuous learning regarding meeting execution and share insights and best practices with the CMM team.
  • Coordinate meeting planning activities as the Lead Planner for assigned Tier 1 and Tier 2 meetings, ensuring effective collaboration between internal stakeholders and external partners.
  • Conduct all business activities in compliance with relevant regulations and company policies, reporting any observed violations to management promptly.
  • Understand the interdependencies within the CMM structure and execute strategies aligned with guiding principles.
  • Collaborate with Meeting Owners to develop the content and format of internal meetings.
  • Act as a liaison between the CMM team and various functions (e.g., IT, Compliance, Legal) as well as external partners.
  • Engage on-site support teams during meetings to ensure smooth operations and meet the expectations of all stakeholders.
  • Possess knowledge of meeting interdependencies, best practices, technology capabilities, and venue considerations.
  • Manage large-scale meeting budgets effectively while identifying innovative cost-saving opportunities.
  • Understand regulations such as the Sunshine Act and PhRMA code that influence healthcare provider participation in internal meetings.
  • Demonstrate adaptability and problem-solving skills to address the evolving needs of the business and internal processes.
  • Contribute to the vision of the CMM team for internal meetings.
  • This role offers a hybrid work arrangement, requiring on-site presence 2-3 days a week.

Qualifications:

  • A minimum of seven (7) years of combined experience in managing internal meetings.
  • Proven logistical experience in planning large-scale meetings with over 200 attendees.
  • Familiarity with virtual meeting platforms and applications.
  • Experience leading project teams with both internal and external resources.
  • Ability to manage multiple initiatives concurrently.
  • Experience in negotiating with and overseeing external vendors.
  • Strong business acumen and decision-making skills.
  • Demonstrated success in cross-functional collaboration with high emotional intelligence.
  • Knowledge of Continuous Process Improvement with a track record of delivering results.
  • Ability to navigate ambiguous and challenging situations to find effective solutions.
  • Team-oriented with a collaborative approach.
  • Exhibit an entrepreneurial mindset.
  • Exceptional problem-solving capabilities.
  • Strong negotiation and conflict resolution skills.
  • Highly motivated to create a positive impact.
  • Customer-focused with a patient-centric approach.
  • Excellent communication, persuasion, and facilitation skills.
  • Demonstrate agility, accountability, and intrapreneurship.
  • Willingness to travel up to 50% of the time.

Education:

  • A Bachelor's degree from an accredited institution is required.