Internal Events Coordinator

2 weeks ago

Duluth, Minnesota, United States Compunnel Inc. Full time

Position Overview:

The Internal Events Coordinator plays a pivotal role within the Congress & Meeting Management (CMM) team, focusing on delivering exceptional internal meetings for the Human Pharma + Animal Health division of Compunnel Inc. This position is responsible for enhancing engagement, optimizing costs, ensuring a positive experience for attendees, and successfully meeting the strategic objectives set by meeting owners.

Key Responsibilities:

  • Oversee the execution of internal meetings in accordance with established Internal Meetings Standard Operating Procedures (SOP), Playbook, and FAQs, ensuring seamless coordination among CMM, Sourcing, Compliance, IT, Finance, and external vendors.
  • Propose best practices for internal meetings through ongoing research and evaluation of previous meeting Key Performance Indicators (KPIs).
  • Maintain a mindset of continuous learning regarding meeting execution and share insights and best practices with the CMM team.
  • Coordinate meeting planning activities as the Lead Planner for designated Tier 1 and 2 meetings, ensuring effective collaboration between internal stakeholders and external partners.
  • Conduct all business in compliance with applicable regulations and company policies, reporting any observed violations to management promptly.
  • Recognize and manage interdependencies within the CMM structure while executing strategies and adhering to guiding principles.
  • Collaborate with Meeting Owners to develop content and structure for internal meetings.
  • Act as a liaison between the CMM team and various group functions (e.g., IT, Compliance, Legal) as well as external partners regarding internal meetings.
  • Engage with on-site support teams during meetings to ensure smooth operations and satisfaction of all attendees and stakeholders.
  • Possess knowledge of meeting interdependencies, best practices, technology capabilities, and venue considerations.
  • Demonstrate experience in creating and managing large-scale meeting budgets while identifying innovative cost-saving solutions.
  • Understand regulations such as the Sunshine Act and PhRMA code that affect healthcare provider participation in internal meetings.
  • Exhibit adaptability and problem-solving skills to respond to evolving business needs and changes in internal processes.
  • Contribute to the vision of the CMM team for internal meetings.
  • This role is designed to be hybrid, requiring on-site presence a few days a week.

Required Skills:

  • Minimum of seven years of experience in managing internal meetings.
  • Proven logistical experience in planning large-scale meetings with over 200 attendees.
  • Familiarity with virtual meeting platforms and applications.
  • Experience leading project teams that include both internal and external resources.
  • Ability to manage multiple initiatives concurrently.
  • Experience in negotiating with and overseeing external vendors.
  • Strong business acumen and decision-making capabilities.
  • Demonstrated success in cross-functional collaboration with high emotional intelligence.
  • Knowledge of Continuous Process Improvement with a track record of achieving results.
  • Ability to navigate through ambiguous and challenging situations to find solutions.
  • Team-oriented with a collaborative approach.
  • Entrepreneurial mindset.
  • Exceptional problem-solving skills.
  • Strong negotiation and conflict resolution abilities.
  • Highly motivated to create a positive impact.
  • Customer-focused with a patient-centric approach.
  • Excellent communication, persuasion, and facilitation skills.
  • Exhibit agility, accountability, and intrapreneurship.
  • Willingness to travel up to 50% of the time.

Educational Requirements:

  • Bachelor's degree from an accredited institution is required.

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