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Administrative Coordinator

2 months ago

Albuquerque, New Mexico, United States OE Solar Full time

Office Manager

The Office Manager plays a crucial role in ensuring adherence to office procedures related to invoicing, payroll, and document management. This position is ideal for an individual who is detail-oriented and thrives in a dynamic work environment. If you enjoy a busy schedule with diverse tasks, this role is well-suited for you.

The Office Manager collaborates closely with the Chief Operations Officer to guarantee that payroll, invoices, payments, bonds, insurance certificates, and other essential office functions are executed promptly and accurately.

Key Responsibilities:

  • Ensure compliance with electronic certified payroll regulations.
  • Assist in conducting annual insurance audits.
  • Oversee compliance of subcontractor documentation, including contracts, Certificates of Insurance (COIs), Non-Taxable Transaction Certificates (NTTCs), and prevailing wage requirements.
  • Apply knowledge of federal, state, and local prevailing wage laws, including the Davis-Bacon Act and other relevant regulations, to support specific projects.
  • Monitor reporting requirements for contractors and subcontractors to ensure compliance with all applicable laws.
  • Utilize Paylocity for weekly payroll submissions.
  • Create invoices using the Project Management system and QuickBooks.
  • Communicate with clients regarding payment inquiries.
  • Process incoming payments.
  • Verify the accuracy of prevailing wage records, ensuring all necessary information and daily work records are maintained.
  • Adhere to record retention policies set by state and federal regulations.
  • Archive payroll records appropriately.
  • Respond to phone inquiries and assist customers with their needs.
  • Support the Project Manager with payment applications and project closeout documentation.
  • Monitor Solar Monitoring systems daily and report any issues to the Field for necessary service.
  • Issue work orders and schedule tasks as required.


Compensation: $30.00 per hour, dependent on experience.

Job Type: Full-time

Qualifications:

  • Minimum of two years of experience in payroll and prevailing wage compliance.
  • Proficient in Microsoft Excel.
  • Experience in an office environment.

Physical Requirements:

  • Ability to use computer equipment, including keyboard, monitor, and mouse.
  • Capability to sit for extended periods.

Schedule:

  • Monday to Thursday, 10-hour shifts.

Benefits:

  • Health Insurance.
  • Paid Holidays.
  • Paid Time Off (PTO).


Compensation details: Yearly Salary: $0

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