Administrative Executive

2 weeks ago

Bothell, Washington, United States GE Vernova Full time
Position Overview

About Us

GE Vernova is dedicated to facilitating the energy transition through innovative solutions. We are at the forefront of a new energy era, focusing on electrification while striving for decarbonization. Our Grid Software division provides essential software, GridOS, to utilities worldwide, ensuring the delivery of reliable, sustainable, and cost-effective energy. We are seeking an Executive Assistant & Site Coordinator to become a vital part of our global team.

Role Summary

The Executive Assistant & Site Programs Coordinator is a multifaceted position based in our Seattle area hub, where we create and implement advanced software solutions for our utility clients. This role is integral to the global marketing team, offering support to the marketing executive on-site through calendar management, travel arrangements, and expense reporting. Additionally, this position plays a crucial role in delivering exceptional experiences for our customers, partners, and internal executives visiting our facility. This role reports directly to the Chief Marketing Officer of Grid Software and requires on-site presence in the Seattle metro area.

Key Responsibilities
Executive Assistant Duties
  • Deliver comprehensive executive support to the marketing executive on-site, including managing a dynamic calendar, organizing domestic and international travel, and preparing expense documentation.
  • Draft professional communications with meticulous attention to detail, ensuring confidentiality is maintained.
  • Facilitate visits from executive leadership team members, coordinating with other executive assistants to ensure seamless experiences, including temporary badges and meeting arrangements.
  • Provide administrative assistance for marketing initiatives, including event planning and execution.
Site Coordination Responsibilities
  • Organize customer and visitor briefing meetings, overseeing logistics and the overall meeting experience. This includes reserving meeting spaces, creating agendas, securing speakers, arranging catering, and serving as the primary contact.
  • Assist in preparing high-quality materials for customer briefings and internal leadership meetings, including welcome slides, videos, agendas, and action logs.
  • Lead the coordination of employee engagement programs, which involves scheduling meetings, drafting communications, taking notes, and managing action plans.
  • Support or lead the organization of site events such as team meetings, town halls, and employee resource group activities.
Qualifications
  • A Bachelor’s degree and a minimum of 3 years of professional experience in an administrative capacity, or at least 6 years of relevant experience.
Skills and Expertise
  • Proficient in managing executive-level calendars, coordinating travel, and handling expense reports.
  • Highly skilled in Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word).
  • Familiarity with conference room and telepresence tools (e.g., Microsoft Teams).
  • Experience in writing, editing, and proofreading internal communications.
  • Ability to create high-quality presentations using PowerPoint.
  • Event planning and execution skills, including logistics management and attendee experience enhancement.
Desired Attributes
  • Ability to maintain composure and adapt to changing priorities in a fast-paced environment.
  • Self-motivated and organized individual capable of working independently.
  • Quick learner with a strong understanding of organizational structure and team objectives.
  • Adept at building effective, collaborative relationships across all levels of the organization.
Additional Information

GE offers a supportive work environment, opportunities for professional growth, challenging career paths, and competitive compensation. GE is an Equal Opportunity Employer, making employment decisions without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

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