Executive Assistant, US R&D

2 months ago

Bothell, Washington, United States Philips Full time
Job TitleExecutive Assistant, US R&DJob Description

Executive Assistant (Bothell, WA)

As the Executive and Department Assistant for Business Unit Ultrasound, Research and Development (R&D), you have the opportunity to work with a diverse and dynamic leadership team, which is working across Ultrasound sites, Innovation & Strategy (I&S) functions, and Ultrasound cross-functional partners to define, deliver, embed, and deploy Innovation products to enable the future of Philips.

Your role:

  • Perform secretarial and administrative duties for an Executive, and supporting other executives and senior leaders on the R&D Leadership Team. Manage heavy calendaring, including independently prioritizing meetings, calls, travel, and interruptions to optimize executives' productivity.
  • Arrange complex and detailed travel plans and itineraries, compiling documents for travel-related meetings, organizing flights and hotels and managing logistics, including last minute changes upon request.
  • Utilize analytical skills, take initiative and execute independent judgment to remain knowledgeable of corporate policies; often called upon to interpret and communicate executive intent to other employees. This position may make contacts of a sensitive, complex, and confidential nature.
  • Work in conjunction with the administrative assistants of Executive's peers, focused on the efficiency of time across multiple executives' calendars, including Ultrasound, and other Enterprise Functions as needed.
  • Facilitate logistics and planning for monthly staff meetings, teambuilding events and corporate meetings, as well as execution of R&D cadence meetings. This includes preparing and vetting agendas, tracking action items, distributing pre-reads, creating and distributing minutes.

You're the right fit if:

  • You've acquired 10+ years of executive and administrative assistant experience, including supporting an Executive level leader, as well as senior technical leaders and their team in an executive assistant and administrative assistant capacity.
  • Experience in healthcare/medical technology environment or with an R&D or Marketing function is preferred.
  • Your skills include:
    • Experience working in a multi-disciplinary, multi-site, multi-time zone environment. Urgency and timeliness are critical.
    • Highly proficient in workforce productivity and administrative tools, including Microsoft Office applications, Ariba, and Concur.
    • Highly proficient in complex project management coordination, calendaring, and domestic/international meetings, as well as travel planning and oversight.
  • You have an Associate's degree, Bachelor's degree highly preferred.
  • You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
  • You have high attention to detail, strong organizational skills, computer proficiency, superb communication skills, and excellent customer service experience. You are a critical thinker, and are skilled in research, analytical and problem-solving skills in a fast-paced environment.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

  • Learn more about our business.
  • Discover our rich and exciting history.
  • Learn more about our purpose.
  • Read more about our employee benefits.

If you're interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our commitment to diversity and inclusion here.

Philips Transparency Details

The pay range for this position is $32.42 to $55.57 per hour. The actual pay offered may vary depending on multiple factors including, job-related knowledge/skills, experience, business needs, geographical location, and internal equity.

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here.

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to a Philips hub location.

This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer/Disabled/Veteran and maintains a drug-free workplace.

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