Administrative Officer

3 weeks ago


New York, New York, United States Columbia University Full time
Career Overview

At Columbia University, we are seeking a highly skilled Administrative Coordinator to provide comprehensive administrative support to our core team. As an essential member of our department, you will play a critical role in ensuring the smooth operation of our office and facilitating effective senior leadership within the Department of Medicine.

Key Responsibilities:
  • Provide high-level administrative support to relieve senior leadership of detail-oriented tasks.
  • Manage senior leadership schedules, appointments, meetings, and travel arrangements using sound judgment to prioritize tasks.
  • Serve as the main point of contact for visitors, answering inquiries and directing them as necessary.
  • Coordinate virtual and in-person meetings, conferences, and events, ensuring proper setup and materials are prepared.
  • Handle calls, mail, and other communications, responding on behalf of senior leadership when appropriate.

About You

We are looking for a highly organized, detail-oriented individual who can manage confidential information with discretion. A Bachelor's degree or equivalent in education, training, and experience is required, along with proven ability to provide high-level administrative support preferably in a healthcare or academic setting. Strong communication skills and proficiency in Microsoft Office (Word, Excel, PowerPoint) and scheduling software are also essential. The ideal candidate will be able to multitask, prioritize, and manage time effectively in a fast-paced environment.

Compensation
The estimated salary for this role is between $62,400 - $70,000 based on various factors such as qualifications, experience, and location.
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