**HR & Office Manager - Operations and People Programs Coordinator**

4 days ago

Tucson, Arizona, United States CRETE PA HOLDCO LLC Full time
About the Role

The **HR & Office Manager** will play a vital role in supporting the operations and people programs of Crete PA Holdco LLC, a leading accounting and advisory firm. This position is responsible for managing various firm operations, including office management, local recruitment, employee relations, benefits communication, performance management programs, and compliance.

This role is integral to fostering a positive work environment and supporting the organization's overall people strategy. The successful candidate will connect with a broader Crete Professionals Alliance HR team to communicate and align initiatives between sites.

Key Responsibilities:

  • HR Administration:
    • Coordinate and manage HR initiatives such as benefits administration, compensation, and payroll in conjunction with central HR teams.
    • Process and submit payroll templates and review pre-check reports.
    • Influence local leadership to enable process and procedural improvements to enhance employee lifecycle, improve employee satisfaction, and achieve improved turnover rates.
    • Act as liaison between central HR team and employees regarding benefits enrollment and eligibility.
    • Facilitate new hire onboarding (I9) and orientation programs to ensure a smooth transition for new employees.
  • Office Administration:
    • Oversee the daily operations of the office.
    • Maintain office supplies and inventory.
    • Manage office layout and equipment maintenance.
    • Handle incoming and outgoing correspondence.
  • Compliance and Record Keeping:
    • Ensure adherence to federal, state, and local employment laws and regulations.
    • Maintain accurate and confidential employee records and HR documentation.
  • Staff Supervision:
    • Supervise and support administrative staff.
    • Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.
  • Financial Management:
    • Manage office budget and expenses.
    • Submit invoices, receipts, and reimbursements.
    • Monitor office expenditures and identify cost-saving opportunities.
  • Communication:
    • Serve as the primary point of contact for internal and external communications, including centralized IT, FP&A, Growth, and HR teams.
    • Coordinate with other departments to ensure smooth operations.
  • Policy and Procedure Execution:
    • Assist with development and implementation of office policies and procedures.
    • Ensure compliance with company policies and regulations.

Qualifications:

  • Associates degree in Human Resources, Business Administration, or related field, preferred.
  • Relevant HR certifications (e.g., PHR, SHRM-CP), preferred.
  • 3+ years of experience as an Office Manager for a 50+ employee team/business.
  • 2+ years of combined experience as an HR Coordinator, Generalist, or Manager.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Proficiency in office software (e.g., MS Office, Google Workspace).
  • Ability to multitask and prioritize tasks effectively.
  • Attention to detail and problem-solving skills.
  • Familiarity with basic bookkeeping and HR practices.

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