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Operations Coordinator

2 months ago

Tucson, Arizona, United States KIHOMAC Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Professional to join our team at KIHOMAC. The successful candidate will be responsible for providing administrative support to our management personnel, ensuring the smooth operation of our office and contributing to the success of our organization.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to management personnel, including data collection and management, performance monitoring and measurement, schedule management and planning, and updating government systems.
    • Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, and tracking suspenses and responses.
  • Office Management
    • Assist in daily office needs and managing general administrative activities.
    • Develop, prepare, and coordinate reports, information papers, and organizational briefings for the government.
  • Communication and Customer Service
    • Provide support to branch managers and employees.
    • Develop metrics that provide data for process measurement, identifying indicators for future improvement opportunities.
  • Travel and Event Planning
    • Use government travel systems to ensure travel is efficiently scheduled.
    • Plan and execute organizational activities for both internal and external agencies.
  • Security and Compliance
    • Ensure compliance with government regulations and policies.
    • Maintain confidentiality and handle sensitive information with discretion.
Requirements
  • Education
    • High School diploma required.
    • Associate's Degree in managerial field preferred.
  • Experience
    • 2+ years of experience supporting management personnel.
    • Experience supporting management personnel within the DoD preferred.
  • Skills
    • Proficiency with Microsoft Office products (Microsoft Word, Excel, PowerPoint, Visio, Project), Adobe and/or other common business applications.
    • Excellent interpersonal, verbal and written communication skills, both oral and written.
    • Demonstrated ability to quickly adapt to emerging requirements.
    • Excellent customer service skills (trusted and reliable, prompt and attentive).
    • Strong initiative and an ability to organize daily tasks and manage multiple responsibilities.
    • Able to prioritize workloads effectively.
Preferred Qualifications
  • Education
    • Bachelor's degree in business administration or related field.
  • Experience
    • Prior military experience as an Executive Officer supporting a senior military officer in command position (Lt Col/O-5 or higher) or a senior civil service director or division chief.
    • Experience with government contract requirements including contract deliverables.
    • Experience with complex organizations and working with other business teams.
  • Skills
    • Prior experience with DoD Acquisitions Programs and/or weapons systems.
Security Clearance
  • Must be a US citizen.
  • Active Secret clearance required.