Benefits and Leave Administrator

1 week ago

Albany, New York, United States NY CREATES Full time
Job Description:

The Benefits and Leave Administrator is a key member of the HR team at NY CREATES, responsible for managing and administering employee benefits programs, including health, dental, vision, life, and retirement plans. This role requires a thorough understanding of benefits administration, compliance with applicable laws, and excellent communication skills to assist employees with their benefits and leave-related inquiries.

Key Responsibilities:
  • Oversee and assist with providing employees with all relevant information regarding eligibility requirements, enrollment deadlines, and qualifying event changes.
  • Process enrollments in various systems for all benefits programs, including health insurance, vision care, dental plan, Rx coverage, retirement plans, disability programs, flexible spending programs, and any other benefits offered.
  • Timely review of benefits reports to detect and resolve any discrepancies, applying relevant policies and procedures, plan documents, contracts, government regulations, and laws.
  • Coordinate leaves, including FMLA, disability, NYS PFL, RF Paid Parental Leave, worker's compensation, childcare, and personal leaves, as well as LOA requests.
  • Provide applicable leave paperwork to employees specific to their leave request.
  • Ensure compliance with applicable state and federal laws, such as HIPAA, FMLA, NYS Disability, Workers' Compensation, and ADA, and maintain a log of approved leaves.
  • Collect and file accident reports with the worker's compensation carrier in a timely manner, review, and follow-up on claims, and maintain OSHA logs.
  • Track requests for reasonable accommodations and review with supervisors.
  • Apply policies and procedures based on best practices, changes in laws, regulations, and policies.
  • Complete bi-weekly timesheets and exception reports for all employees out on approved leave in a timely manner.
  • Ensure all leave forms are up to date for processing and submitted to payroll on a regular basis to ensure employees are paid accurately.
  • Assist with other various benefit programs, such as tuition reimbursement, Virgin Pulse, Flu Shot Clinics, Wellness Fairs, etc.
  • Enhance job satisfaction by resolving issues promptly, knowing when to involve upper management, and ensuring compliance regulations are met.
Requirements:
  • Associate degree in human resources management, communication, or a related field from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization, or equivalent experience.
  • Minimum of two years of employee benefits and medical leave experience, demonstrated knowledge of the principles and practices of personnel administration, demonstrated proficiency using Microsoft Office, and excellent oral and written communication skills.
  • This position is contingent on the satisfactory completion of a background check, and this position may require annual background checks.
Preferred Requirements:
  • Bachelor's degree in human resources management or a related field from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization, or equivalent experience.
  • Proficiency with Oracle software application, knowledge of NYS PFL, and FMLA is required.

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