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Administrative Support Specialist
2 months ago
Application Process:
All applications must be submitted through the designated platform.
Compensation Grade:
M15
Compensation Details:
Minimum: $56, Maximum: $56,181.00 Annually
Department:
(OHEHR) Minority Health
About Health Research, Inc.
Health Research, Inc. (HRI) plays a vital role in enhancing the health and well-being of New York State residents by supporting the strategic public health objectives of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related organizations.
HRI excels in providing exceptional resource management for stakeholders and initiatives aligned with the priorities of the Department of Health and its partners. This is achieved through the delivery of expertise, funding guidance, and fiduciary oversight of sponsored program funding for public health and research initiatives in collaboration with community partnerships.
Benefits:
HRI offers a comprehensive benefits package to eligible employees, which includes:
- Health, dental, and vision insurance: Multiple comprehensive health insurance plans available;
- Flexible benefit accounts: Options for medical, dependent care, adoption assistance, parking, and transit;
- Generous paid time off: Includes paid federal and state holidays, sick leave, vacation, and personal leave;
- Tuition support: Assistance for individuals pursuing educational or training opportunities;
- Retirement Benefits: Participation in the New York State and Local Retirement System with optional enrollment in the New York State Deferred Compensation Plan. HRI also provides a post-retirement Health Benefits Plan for qualified retirees;
- Employee Assistance Program: Offers educational and wellness programs, training, and 24/7 confidential services to support employees personally and professionally;
- And much more
The Administrative Support Specialist will act as the primary administrative support for the Associate Commissioner of the NYS Department of Health/Director, Office of Minority Health and Health Disparities Prevention. The individual in this role will manage and coordinate the Associate Commissioner's calendar and meeting schedule, ensuring a high level of confidentiality; arrange travel logistics; assist in gathering relevant data for inquiries; screen phone calls, directing them to appropriate personnel and addressing basic inquiries; aid in the preparation of reports and presentation materials; help maintain current internal OMH-HDP policy/procedure documents; organize and coordinate meeting logistics and materials, compiling and arranging background information; attend meetings and conferences as required; create, maintain, and update databases and tracking systems for OMH-HDP activities; and perform other related duties as assigned.
Minimum Qualifications:
Applicants must possess a Bachelor's degree in a relevant field; OR an Associate's degree in a related field accompanied by two years of general office, secretarial, or administrative experience; OR four years of such experience.
Preferred Qualifications:
At least two years of experience in compiling, editing, and formatting reports; developing and maintaining task tracking tools; documenting and communicating office procedures; taking meeting minutes that encompass technical or healthcare content; experience in an executive and/or state government office; proficiency with Microsoft Outlook, electronic calendars, Word, Excel, and PowerPoint; experience coordinating meetings, conferences, or other forums. Strong organizational, writing, and editing skills are essential.
Conditions of Employment:
This is a grant-funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables is mandatory.
Applicants must have valid and unrestricted authorization to work in the U.S. Visa sponsorship is not available for this position.
Travel may be required, up to 10% of the time.
The incumbent must report to the official work location and reside within commuting distance. Telecommuting options are available.
HRI participates in the E-Verify Program.
HRI is committed to diversity, equity, and inclusion in our workforce and adheres to non-discrimination principles in all employment procedures and practices.
Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans.
