Current jobs related to Executive Assistant to Senior Leadership - Arlington, Virginia - QinetiQ
-
Executive Assistant to Senior Leadership
4 weeks ago
Arlington, Virginia, United States Koalafi Full timeAbout the RoleWe are seeking a highly organized and self-motivated Executive Assistant to provide comprehensive support to a group of senior leadership team members. This role involves managing calendars, scheduling meetings, and coordinating travel arrangements, as well as handling expense reports and other administrative tasks.Key ResponsibilitiesManage...
-
Executive Assistant to Senior Leadership
1 week ago
Arlington, Virginia, United States Koalafi Full timeJob SummaryWe are seeking a highly organized and self-motivated Executive Assistant to provide comprehensive support to a group of senior leadership team members. The ideal candidate will have experience managing calendars, travel arrangements, and expense reports for multiple executives, and possess excellent communication skills, both written and...
-
Executive Assistant to Senior Leadership
4 weeks ago
Arlington, Virginia, United States ANSER Full timeJob SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to support the Office of the DoD Chief Information Officer. The successful candidate will be responsible for providing administrative support, calendar management, and correspondence management to ensure the smooth operation of the office.Key ResponsibilitiesProvide...
-
Executive Assistant to Senior Leadership
3 days ago
Arlington, Virginia, United States ANSER Full timeJob OverviewANSER is seeking a highly organized and detail-oriented Executive Assistant to support the Office of the DoD Chief Information Officer. The ideal candidate will have a strong background in administrative systems, calendar management, and correspondence management.Key ResponsibilitiesProvide administrative support to senior leadership, including...
-
Executive Assistant
2 weeks ago
Arlington, Virginia, United States Executive Recruiting Full timeJob Title: Executive Assistant Department: Operations Reports to: Program Manager Are you a highly organized and detail-oriented professional looking to support top-level leaders and drive important initiatives? We're seeking a motivated Executive Assistant to join our team, where you'll play a key role in keeping operations smooth and ensuring...
-
Executive Assistant to Senior Leadership
2 weeks ago
Arlington, Virginia, United States Systems Planning and Analysis, Inc. Full timeJob Title: Senior Executive AssistantSystems Planning and Analysis, Inc. (SPA) is seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to the DARPA Chief of Commercial Strategy. The ideal candidate will have a strong background in executive support, calendar management, and project...
-
Executive Assistant to Senior Executives
4 weeks ago
Arlington, Virginia, United States LARC Staffing, LLC Full timeJob DescriptionOur client, a leading government prime contractor, is seeking an experienced Executive Assistant to provide high-level administrative support to their senior executives. This is a unique opportunity to work with a dynamic team and contribute to the success of a prestigious organization.Key Responsibilities:Provide administrative support to...
-
Executive Assistant to Senior Leaders
1 week ago
Arlington, Virginia, United States ANSER Full timeJob Summary:We are seeking a highly skilled and experienced Executive Assistant to provide support to senior leaders in the Defense Innovation Unit. The ideal candidate will have a strong background in executive secretariat functions and be able to work effectively in a fast-paced team environment.Key Responsibilities:Provide administrative support to senior...
-
Arlington, Virginia, United States SAIC Full timeJob SummarySAIC is seeking a highly skilled Senior Executive Assistant to provide top-notch support to a senior Department of Defense official. This exciting opportunity requires close interaction with top department leadership within the Pentagon and across the DoD, including Components, industry partners, academia, and international partners to achieve...
-
Arlington, Virginia, United States SAIC Full timeJob SummarySAIC is seeking a highly skilled Senior Executive Assistant to provide top-notch support to a senior Department of Defense official. This exciting opportunity requires close interaction with top department leadership within the Pentagon and across the DoD, including Components, industry partners, academia, and international partners to achieve...
-
Executive Assistant to Senior Executives
4 weeks ago
Arlington, Virginia, United States LARC Staffing, LLC Full timeJob DescriptionOur client, a leading government prime contractor, is seeking an experienced Executive Assistant to provide high-level administrative support to their senior executives. This is a unique opportunity to work with a dynamic team and contribute to the success of a prestigious organization.Key Responsibilities:Provide administrative support to...
-
Executive Staff Assistant
2 weeks ago
Arlington, Virginia, United States V2X Full timeJob SummaryWe are seeking an experienced Executive Staff Assistant to provide high-level administrative support to our senior leadership team. The successful candidate will be responsible for managing complex calendars, scheduling meetings, and preparing meeting materials. Additionally, they will serve as the primary administrative contact and liaison with...
-
Senior Executive Assistant
4 days ago
Arlington, Virginia, United States Na Ali'i Consulting & Sales, LLC. Full timeJob SummaryNakupuna Consulting & Sales, LLC. is seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to senior-level executives. The ideal candidate will possess excellent communication and organizational skills, with the ability to work in a fast-paced environment.Key ResponsibilitiesManage daily front office...
-
Executive Support Specialist
1 week ago
Arlington, Virginia, United States Executive Recruiting Full timeJob OverviewJoin our team as a highly skilled Executive Support Specialist, providing exceptional administrative support to senior leaders and driving key initiatives forward.Key Responsibilities:Manage complex executive calendars, ensuring seamless coordination of high-stakes meetings and events.Prepare and review critical documents, briefings, and...
-
Executive Assistant
1 week ago
Arlington, Virginia, United States QinetiQ Full timeCompany OverviewQinetiQ US is a world-class team of professionals delivering next-generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems worldwide. Our work contributes to innovative research in sensor science, signal processing, data fusion, artificial intelligence, machine learning, and augmented...
-
Senior Executive Assistant
7 days ago
Arlington, Virginia, United States Amazon Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Executive Assistant to support the Vice President of AWS Public Sector Industry (PSI). The ideal candidate will have a strong background in executive-level calendar management, international travel coordination, and experience working with large global teams.Key Responsibilities* Proactively...
-
Executive Assistant III
2 weeks ago
Arlington, Virginia, United States Arlo Solutions Full timeJob Title: Executive Assistant IIIArlo Solutions is seeking a highly skilled Executive Assistant III to provide comprehensive support to DoD Senior Executives.Job Summary:The Executive Assistant III will be responsible for maintaining leadership's daily calendar, arranging meetings, conferences, and video-teleconferencing, and taking minutes. The successful...
-
Senior Merchandising Director
3 weeks ago
Arlington, Virginia, United States Rooms To Go Full timeSenior Merchandising Director Job DescriptionAt Rooms To Go, we are seeking a highly skilled Senior Merchandising Director to join our team. As a key member of our leadership team, you will be responsible for driving business growth and profitability through strategic merchandising and category management.Key Responsibilities:Develop and Execute...
-
Executive Assistant to Senior Leaders
1 week ago
Arlington, Virginia, United States ANSER Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide support to senior leaders at the Defense Innovation Unit. The successful candidate will be responsible for managing documents, providing subject matter expertise, and carrying out day-to-day operational and administrative activities.Key ResponsibilitiesDevelop and...
-
Executive Staff Assistant
1 week ago
Arlington, Virginia, United States V2X Full timeJob DescriptionWe are seeking a highly skilled and experienced Executive Staff Assistant to provide direct support to our President, Vice President, and other Senior DSCU leaders. This is a critical role that requires a high level of professionalism, discretion, and attention to detail.Key ResponsibilitiesCalendar Management: Manage complex calendars,...
Executive Assistant to Senior Leadership
2 months ago
Company Overview
At QinetiQ, we pride ourselves on being a premier team of experts dedicated to advancing technology and products in robotic and autonomous systems, as well as ground, soldier, and maritime solutions across more than 50 global locations. Our contributions are pivotal in the realms of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).
Our specialists in defense, aerospace, security, and related sectors collaborate to uncover innovative strategies for safeguarding the American Warfighter, Security Forces, and Allies. Joining QinetiQ means playing a vital role in ensuring the safety and security of our global community. Together with our clients, we strive to save lives, mitigate societal risks, and uphold the essential global infrastructure.
Why Choose QinetiQ?
If you are ready to tackle a diverse array of intricate challenges, you will find a distinctive work environment where innovative teams merge various perspectives, disciplines, and technologies to devise novel solutions to complex issues. In our inclusive and diverse workplace, you can be yourself, feel appreciated, and achieve your full potential. QinetiQ is committed to offering you workplace flexibility, prioritizing your health and well-being, and providing opportunities to work with purpose. We are dedicated to fostering your success in both your professional and personal endeavors.
Position Overview
QinetiQ is in search of a Senior Executive Administrative Coordinator to provide essential support to our client at the Under Secretary of Defense for Intelligence and Security (USD(I&S)). The ideal candidate will be highly motivated and will deliver comprehensive administrative assistance to various leaders and advisors.
Key Responsibilities
- Deliver a complete range of executive-level administrative support, including executive secretariat functions such as correspondence management, editorial modifications, and coordination.
- Manage the daily calendars of leadership, organize meetings, conferences, and video-teleconferences, including taking minutes and maintaining invitations and attendee contact lists.
- Prepare and oversee travel arrangements for staff, assisting in the development of travel reports and vouchers post-travel using the Defense Travel System (DTS).
- Ensure that documents are formatted according to DoD standards, which may involve technical writing/editing, editorial consultation, proofreading, or overall documentation review, while adhering to OSD and federal records retention policies.
- Track the weekly work and leave status of all office personnel via the Defense Agencies Initiative (DAI) Portal or its equivalent.
- Monitor and report on the status of action item activities and products using the Correspondence and Task Management System (CATMS) and Joint Staff Action Processing (JSAP).
- Assist action officers with all necessary correspondence actions, including formal letters, memoranda, briefing packages, activity reports, senior leadership reports, and travel/training/personnel documents.
- Act as the administrative point of contact for government personnel in a sensitive compartmented information facility (SCIF), which includes monitoring access, maintaining essential logistics and security requirements, answering phones, managing office files, tracking action items, and providing security support as needed.
Required Qualifications
- A minimum of 10 years of relevant experience.
- Prior experience with DTS, JSAP, and CATMS.
- Possession of a Top Secret clearance with SCI.
- Exceptional written and verbal communication skills, with a willingness to engage actively with colleagues, program leadership, and clients, including delivering presentations.
Preferred Qualifications
- Experience working with OSD, Pentagon, or Service Headquarters staff.
- Military experience is advantageous.
Company EEO Statement
QinetiQ is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
