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Executive Assistant

1 month ago

Arlington, Virginia, United States Executive Recruiting Full time

Job Title: Executive Assistant

Department: Operations

Reports to: Program Manager


Are you a highly organized and detail-oriented professional looking to support top-level leaders and drive important initiatives? We're seeking a motivated Executive Assistant to join our team, where you'll play a key role in keeping operations smooth and ensuring decision-makers have what they need to succeed.


Key Responsibilities:

* Manage executive calendars, ensuring meetings and events are scheduled efficiently.
* Assist in preparing materials for briefings, presentations, and meetings with senior leadership.
* Coordinate travel logistics, including using the Defense Travel System (DTS), and prepare travel reports.
* Monitor task management systems to ensure timely completion of tasks.
* Proofread both classified and unclassified documents to ensure accuracy and alignment with guidelines.
* Assist with internal and external communications, responding to inquiries in a timely manner.
* Support strategic planning, special projects, and meeting agendas by tracking action items and preparing summaries.


What You'll Bring:

* 3-8 years of experience supporting executives in government or corporate environments.
* Active Secret security clearance.
* Experience in managing schedules, travel, and logistics in secure environments, with knowledge of DTS and task management systems.
* Strong communication skills, with the ability to draft and review complex documents.
* Proficiency in MS Office Suite (Word, Excel, PowerPoint) and collaboration platforms like SharePoint.
* Great organizational skills and the ability to multitask and prioritize in a fast-paced environment.


Preferred Qualifications:

* Experience supporting officials in the Department of Defense or federal government.
* Familiarity with DoD policies and procedures, especially in readiness programs and strategic initiatives.
* Knowledge of event coordination and project management.


Why You'll Love Working Here:

* Teamwork: Collaborate with a dynamic, supportive team where your contributions are valued.
* Growth Opportunities: We encourage continuous learning and career development to help you grow.
* Impact: You'll be part of something bigger, contributing to important projects that make a difference.
* Innovation: Bring your ideas to the table- we value creativity and fresh perspectives.


Ready to take the next step in your career? If you're an organized, detail-oriented professional looking to grow and thrive in a mission-driven environment, we want to hear from you. Apply today and become part of our team.