HR Operations Coordinator

2 weeks ago

Poughkeepsie, New York, United States Family Services Full time
Position Title: Human Resources Administrator

Compensation: $27.13 per hour

Work Schedule: Monday to Friday, 8:00 AM - 4:30 PM

Employment Status: Full-Time, Non-Exempt, 40 hours per week

Reporting To: Associate Director for HR, Diversity, and Inclusion

Role Overview:

The Human Resources Administrator (HRA) plays a pivotal role in the efficient functioning of the HR department, directly reporting to the Associate Director of HR. The HRA is tasked with managing daily HR operations, including onboarding processes, employee record maintenance, payroll activities, and various support functions within the HR framework.

Key Qualifications:
  • A minimum of three (3) years of experience in an administrative capacity is essential.
  • An Associate's degree is preferred.
  • Experience with ADP systems is advantageous.
  • Proficiency in database management is required.
  • Prior experience in Human Resources is beneficial.
  • Basic computer skills are necessary for effective data management and HR operations.
  • Strong communication abilities are a must.
  • A self-starter with a keen interest in problem-solving is desired.
Organizational Mission: Our commitment is to unite individuals in need of support, enhancing their lives and communities, while fostering a safer and stronger Hudson Valley.

Core Values:

Integrity: Upholding honesty and trustworthiness.

Compassion: Demonstrating empathy and understanding towards others.

Hope: Fostering belief in the resilience of the human spirit.

Diversity: Advocating for a community enriched by varied strengths.

Respect: Treating all individuals with dignity and without bias.

Community: Acknowledging the importance of diverse perspectives.

Justice: Promoting fairness and equity in social and economic contexts.

Quality: Striving for excellence in all endeavors.

Responsibilities: The Human Resources Administrator is responsible for supporting the operational needs of the HR department, including but not limited to:
  • Providing administrative support to HR team members, including calendar management, meeting coordination, and data audits.
  • Conducting data entry tasks as needed, such as processing new hire information, salary adjustments, and performance reviews.
  • Preparing payroll authorizations for various staff changes.
  • Facilitating the orientation process by organizing necessary materials and supplies.
  • Assisting with compliance and HR audits.
  • Conducting background checks for new hires and volunteers.
  • Maintaining accurate HR files and documentation.
  • Responding to common inquiries from applicants and employees regarding policies and benefits.
  • Ensuring confidentiality and integrity of HR records.
  • Updating and managing HR-related spreadsheets.
  • Performing regular audits of HR documentation.
  • Facilitating effective communication with employees and addressing their concerns promptly.
  • Supporting special projects as assigned by HR leadership.
  • Assisting with documentation requests from other departments.
  • Helping with employee timekeeping and payroll submissions.
  • Participating in HR events and meetings.
  • Managing HR supplies and inventory.
  • Carrying out additional duties as required.
Essential Skills:
  • Familiarity with ADP systems.
  • Understanding of confidentiality and discretion in handling sensitive information.
  • Exceptional customer service skills.
  • Ability to maintain patience and respect in all interactions.
  • Detail-oriented with a strong aptitude for working with numbers.
  • High accuracy in all work outputs.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Knowledge of HRIS systems is a plus.
  • Strong internet research capabilities.
  • Excellent written and verbal communication skills.
  • Adaptability to shift between projects as needed.
  • Reliable and punctual, providing support to the department and organization.
Employee Benefits:
  • Comprehensive medical, dental, and vision insurance.
  • 403(b) retirement plan with employer matching up to 5%.
  • Generous paid time off, including vacation, holidays, sick leave, and personal days.
  • Access to a Compassionate Leave Program for time-off donations.
  • Group term life and long-term disability insurance.
  • Supplemental life insurance and AD&D coverage.
  • Additional insurance options through Aflac.
  • Employee assistance program (EAP).
  • Pet insurance options.

Family Services, Inc. is committed to providing equal employment opportunities and upholding a diverse workforce. We adhere to all federal, state, and local laws regarding non-discrimination in hiring and employment practices.

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