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HR Operations Coordinator

2 months ago

Poughkeepsie, New York, United States Family Services Inc. Full time
Job Overview

Position: Human Resources Administrator

Compensation: $27.13 per hour

Work Schedule: Monday to Friday, 8:00 AM - 4:30 PM

Employment Type: Full-Time, Non-Exempt, 40 hours per week

Reporting To: Associate Director for HR, Diversity, and Inclusion

Role Summary:

The Human Resources Administrator (HRA) is a vital part of the HR team, directly reporting to the Associate Director of HR. This role encompasses the daily management of HR functions, including onboarding processes, employee record maintenance, payroll administration, and various supportive tasks within the HR department.

Qualifications:

  • A minimum of three (3) years' experience in an administrative capacity is required.
  • An Associate's degree is preferred.
  • At least one year of experience with ADP systems is advantageous.
  • Experience in database management is essential.
  • Background in Human Resources is necessary.
  • Basic computer skills for data management and HR functions are required.
  • Strong communication skills are a must.
  • A self-starter with a knack for problem-solving is preferred.

Core Responsibilities: The Human Resources Administrator plays a crucial role in supporting the daily operations of the HR department. Key responsibilities include:

  • Providing administrative support to HR team members, including calendar management, meeting scheduling, and filing.
  • Conducting data entry tasks as needed, such as processing new hire and termination information, salary adjustments, and performance reviews.
  • Preparing payroll authorizations for staff changes, including new hires, separations, and promotions.
  • Assisting in the orientation process by preparing necessary materials and coordinating logistics.
  • Supporting compliance initiatives and conducting HR audits.
  • Executing background checks for new hires and volunteers.
  • Maintaining accurate and current HR files and documentation.
  • Responding to common inquiries from applicants and employees regarding policies and benefits.
  • Ensuring confidentiality and integrity of HR records.
  • Updating and managing HR-related spreadsheets.
  • Conducting periodic audits of HR files to ensure completeness and accuracy.
  • Facilitating effective communication with employees and addressing their queries promptly.
  • Assisting with special projects as assigned by the VP of HR or AD of HR.
  • Supporting documentation requests from other departments and auditors.
  • Assisting with employee timekeeping and payroll deductions.
  • Collaborating with the HR team on various projects.
  • Taking minutes during HR meetings as required.
  • Participating in HR events and activities.
  • Managing HR supplies and placing orders as necessary.
  • Performing additional duties as assigned.

Skills and Competencies:

  • Familiarity with ADP systems.
  • Understanding of confidentiality and discretion in handling sensitive information.
  • Exceptional customer service abilities.
  • Patience and respect in all interactions.
  • Detail-oriented with a strong aptitude for numerical accuracy.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Knowledge of HRIS systems is a plus.
  • Strong internet research skills.
  • Excellent written and verbal communication skills.
  • Ability to adapt to shifting priorities and projects.
  • Dependable and punctual, contributing positively to the department and organization.

Employee Benefits:

  • Comprehensive medical, dental, and vision insurance.
  • 403(b) retirement plan with employer matching up to 5%.
  • Generous paid time off, including vacation, holidays, sick leave, and personal days.
  • Access to the Compassionate Leave Program for donating or receiving unused time off.
  • Group term life and long-term disability insurance.
  • Supplemental life insurance and accidental death and dismemberment coverage.
  • Supplemental insurance options through Aflac.
  • Employee assistance program (EAP).
  • Pet insurance options available.

Family Services, Inc. is committed to creating a diverse workforce that reflects the community we serve. We are an equal opportunity employer and do not discriminate based on any protected characteristic.