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HR Operations Coordinator

2 months ago

Poughkeepsie, New York, United States Family Services Full time
Position Title: Human Resources Administrator

Compensation: $27.13 per hour

Work Schedule: Monday to Friday, 8:00 AM - 4:30 PM

Employment Status: Full-Time, Non-Exempt, 40 hours per week

Reporting To: Associate Director for HR, Diversity, and Inclusion

Role Overview:

The Human Resources Administrator (HRA) is accountable for the daily operations within the HR department, directly reporting to the Associate Director of HR. The HRA plays a crucial role in facilitating onboarding processes, managing employee transitions, maintaining electronic documentation, processing payroll, and providing overall support to the HR team.

Qualifications:
  • A minimum of three (3) years' experience in an administrative capacity is required.
  • An Associate's degree is preferred.
  • At least one year of experience with ADP systems is preferred.
  • Experience in database management is essential.
  • Prior exposure to Human Resources functions is necessary.
  • Basic computer skills for data management and HR operations are required.
  • Strong communication skills are a must.
  • A self-starter with a strong inclination towards problem-solving is essential.
Organizational Mission: Our mission is to unite individuals in need of support, enhancing their lives and communities while fostering a safer and stronger Hudson Valley.

Core Values:
Integrity: Upholding honesty and trustworthiness.
Compassion: Demonstrating empathy and understanding towards others.
Hope: Believing in the resilience of the human spirit to overcome challenges.
Diversity: Advocating for a community enriched by diverse perspectives.
Respect: Treating all individuals with dignity and without judgment.
Community: Acknowledging the importance of diverse strengths and viewpoints.
Justice: Promoting fairness and equity in social and economic contexts.
Quality: Committing to excellence in all endeavors.

Key Responsibilities: The Human Resources Administrator is tasked with supporting the operational functions of the HR department. Specific duties include:
  • Providing administrative support to HR team members, including calendar management, meeting coordination, filing, and conducting audits on HRIS data for accuracy.
  • Executing data entry tasks as required, which may involve new hire/termination records, salary adjustments, insurance updates, and performance review documentation.
  • Preparing payroll authorizations for staff changes to be processed in the payroll system.
  • Assisting in the orientation process by preparing necessary materials and coordinating supplies.
  • Supporting compliance initiatives and HR audits.
  • Conducting background checks for new hires and volunteers/interns.
  • Maintaining accurate and current HR files and documentation.
  • Responding to common inquiries from applicants and employees regarding policies, benefits, and hiring processes.
  • Ensuring confidentiality and integrity of HR records.
  • Updating and managing HR spreadsheets in Excel.
  • Performing regular audits of HR files to ensure compliance with documentation requirements.
  • Facilitating effective communication with employees and addressing their inquiries promptly.
  • Assisting with special projects as directed by the VP of HR or AD of HR.
  • Compiling documentation requests from other departments and auditors related to HR files.
  • Supporting employee timekeeping and deductions for accurate payroll processing.
  • Collaborating with the HR team on various projects.
  • Taking minutes during HR meetings as needed.
  • Participating in HR events and activities.
  • Managing HR supplies and placing orders as necessary.
  • Performing other duties as assigned.
Skills and Competencies:
  • Familiarity with ADP systems.
  • Understanding of confidentiality and discretion in handling sensitive information.
  • Exceptional customer service abilities.
  • Patience and respect in all interactions.
  • Detail-oriented with a comfort level in working with numerical data.
  • High accuracy in work output.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Knowledge of HRIS systems is advantageous.
  • Strong internet research capabilities.
  • Excellent written and verbal communication skills.
  • Adaptability to switch between projects as needed.
  • Dependable and punctual, providing support to the department and organization.
Employee Benefits:
  • Comprehensive medical, dental, and vision insurance.
  • 403(b) retirement plan with employer matching up to 5%.
  • Generous paid time off including vacation, holidays, sick leave, and personal days.
  • Access to the Compassionate Leave Program for donating or receiving unused time off.
  • Group term life and long-term disability insurance.
  • Supplemental life insurance and accidental death and dismemberment coverage.
  • Optional supplemental insurance through Aflac.
  • Employee assistance program (EAP).
  • Pet insurance options.

Family Services, Inc. is committed to providing equal employment opportunities and fostering a diverse workforce. We adhere to all federal, state, and local laws regarding non-discrimination in hiring and employment practices.