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HR Operations Coordinator

2 months ago

Poughkeepsie, New York, United States Family Services Inc. Full time
Job Overview

Position: Human Resources Administrator

Compensation: $27.13 per hour

Work Schedule: Monday to Friday, 8:00 AM - 4:30 PM

Employment Type: Full-Time, Non-Exempt, 40 hours per week

Reporting To: Associate Director for HR, Diversity, and Inclusion

Role Summary:

The Human Resources Administrator (HRA) plays a crucial role in the efficient operation of the HR department. Reporting directly to the Associate Director of HR, the HRA is tasked with various administrative responsibilities including onboarding, managing employee records, payroll processing, and supporting the overall HR functions.

Qualifications:

  • A minimum of three (3) years of experience in an administrative capacity is required.
  • An Associate's degree is preferred.
  • Experience with ADP systems is a plus.
  • Proficiency in database management.
  • Background in Human Resources is essential.
  • Basic computer skills for data management and HR tasks.
  • Strong communication abilities are a must.
  • A self-starter with a knack for problem-solving.

Core Values:

At Family Services, Inc., we are committed to:

  • Integrity: Upholding honesty and trustworthiness.
  • Compassion: Demonstrating empathy and understanding.
  • Hope: Believing in the resilience of the human spirit.
  • Diversity: Fostering a community rich in varied perspectives.
  • Respect: Treating all individuals with dignity.
  • Community: Acknowledging the importance of diverse strengths.
  • Justice: Advocating for social and economic equity.
  • Quality: Striving for excellence in all endeavors.

Key Responsibilities:

The Human Resources Administrator will support the daily functions of the HR department, including but not limited to:

  • Providing administrative support to HR team members, including calendar management and meeting coordination.
  • Conducting data entry tasks as needed, such as updating employee information and maintaining HRIS records.
  • Preparing payroll documentation for staff changes, including new hires and terminations.
  • Assisting with the orientation process by preparing necessary materials and coordinating logistics.
  • Supporting compliance efforts and conducting HR audits.
  • Managing background checks for new hires and volunteers.
  • Maintaining accurate HR files and documentation.
  • Responding to inquiries from applicants and employees regarding policies and procedures.
  • Ensuring confidentiality and integrity of HR records.
  • Updating HR spreadsheets and conducting periodic audits of files.
  • Facilitating smooth communication within the department and addressing employee queries.
  • Assisting with special projects as assigned by the VP of HR or AD of HR.
  • Supporting documentation requests from other departments.
  • Assisting with employee timekeeping and payroll submissions.
  • Participating in HR events and managing departmental supplies.
  • Performing additional duties as required.

Skills and Competencies:

  • Familiarity with ADP and HRIS systems.
  • Understanding of confidentiality and discretion in handling sensitive information.
  • Exceptional customer service skills.
  • Detail-oriented with strong numerical aptitude.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Excellent written and verbal communication skills.
  • Ability to adapt to changing priorities and manage multiple tasks.
  • Reliable and punctual, contributing positively to the team.

Benefits Offered:

  • Comprehensive medical, dental, and vision insurance.
  • 403(b) retirement plan with employer matching.
  • Generous paid time off, including vacation, holidays, and sick leave.
  • Access to a Compassionate Leave Program.
  • Group term life and long-term disability insurance.
  • Supplemental insurance options available.
  • Employee assistance program (EAP).
  • Pet insurance options.

Family Services, Inc. is an equal opportunity employer, dedicated to building a diverse workforce that reflects the community we serve. We comply with all federal, state, and local laws regarding employment discrimination.