Administrative Executive Support Specialist

1 week ago


Lowell, Massachusetts, United States Align Credit Union Full time
Job Overview

Position:

The role involves delivering comprehensive administrative assistance to the President/CEO, VP Project Manager/Executive Assistant, and the Executive Team. Responsibilities include managing schedules, utilizing Microsoft Office applications, overseeing special projects, and performing various other tasks as required. This position also entails handling phone inquiries, responding to messages, and addressing member concerns.

Key Responsibilities:

  1. Prepare correspondence and reports for the President/CEO, Executive Team, Board Officers, and Board Committees.
  2. Keep the President/CEO and Executive Team informed about complaints, phone calls, and correspondence.
  3. Screen incoming communications and calls for the President/CEO, directing them to the appropriate personnel as necessary, taking messages, and ensuring prompt follow-up.
  4. Assist in coordinating updates to policies and the strategic plan, ensuring all necessary items receive annual re-approval from the Board with clear tracking of approvals and amendments.
  5. Schedule and arrange appointments, meetings, and business travel for the President/CEO, Executive Team, and Board of Directors.
  6. Perform specialized and confidential administrative tasks, including data research and report preparation as needed.
  7. Document and compile detailed minutes of all business conducted during Board of Directors' meetings and committee meetings to comply with regulatory standards.
  8. Assist in the preparation and distribution of materials for Board meetings, including agendas, financial reports, minutes, and committee updates through the Board Portal.
  9. Coordinate arrangements for special meetings and social events of the Credit Union.
  10. Other duties may be assigned as necessary.

Compliance:

Understand and adhere to all applicable federal, state, and local regulations, including but not limited to: The Bank Secrecy Act, Office of Foreign Assets Control (OFAC), Financial Crimes Enforcement Network (FinCEN), Uniform Commercial Code (UCC), Federal Reserve Bank, MA Division of Banks (DOB), and National Credit Union Administration (NCUA).

Additional Duties:

Order supplies as needed for the Executive Team and Credit Union staff.

Note: Experience in Banking or Credit Union environments is preferred but not mandatory.



  • Lowell, Massachusetts, United States Align Credit Union Full time

    Job OverviewPosition: Executive Support AdministratorAs an Executive Support Administrator, you will play a vital role in providing comprehensive administrative assistance to the President/CEO, VP Project Manager/Executive Assistant, and the Executive Team. Your responsibilities will encompass a variety of tasks including scheduling, utilizing Microsoft...


  • Lowell, Massachusetts, United States Align Credit Union Full time

    Job OverviewPosition: Executive Support AdministratorAs an Executive Support Administrator, you will play a crucial role in providing comprehensive administrative assistance to the President/CEO, VP Project Manager/Executive Assistant, and the Executive Team. Your responsibilities will encompass a variety of tasks including scheduling, utilizing Microsoft...


  • Lowell, Massachusetts, United States UMass Lowell Full time

    Overview:The Graduate Enrollment Support Specialist plays a vital role within the Division of Graduate, Online and Professional Studies, offering comprehensive advising and enrollment assistance to students enrolled in the BMEBT program. This position also provides essential administrative and programmatic support to the BMEBT Graduate Coordinators.Key...


  • Lowell, Massachusetts, United States The Vascular Care Group Full time

    About UsThe Vascular Care Group is a rapidly expanding innovative outpatient practice offering life-changing care for vascular patients. With Board Certified physicians, world-class facilities, and strategic partnerships with local hospitals and networks, we offer a new, convenient model to treat vascular disease.Our BenefitsWe offer medical, dental, and...


  • Lowell, Massachusetts, United States The Edinburg Center Full time

    BEHAVIORAL SUPPORT SPECIALISTWho You Are:A Bachelor's degree in Psychology, Applied Behavior Analysis (ABA), Special Education, or a related human services field is REQUIRED. A minimum of 2 years of experience in applying the principles of Applied Behavior Analysis (ABA) is also REQUIRED. Proven experience in executing positive behavior support strategies...


  • Lowell, Massachusetts, United States The Edinburg Center Full time

    BEHAVIORAL SUPPORT SPECIALISTWho You Are:A degree in Psychology, Applied Behavior Analysis (ABA), Special Education, or a related human services field is essential. A minimum of two years of experience in applying the principles of Applied Behavior Analysis (ABA) is required. Proven experience in executing positive behavior support strategies and teaching...


  • Lowell, Massachusetts, United States Soliant Full time

    Position Overview:Soliant is in search of dedicated Educational Support Specialists to join our team. We are looking for individuals with a strong background in special education to assist in various educational settings.Job Title: Educational Support Specialist Job Type: Full-time, ContractKey Responsibilities:Support students across different environments...


  • Lowell, Massachusetts, United States Wachter Full time

    About WachterWachter is a dynamic and growing organization that values its employees and invests in their growth and development. We are seeking a highly motivated and detail-oriented Administrative Assistant to join our team in Lowell, AR.Job SummaryThe Administrative Assistant will provide critical support to our operations team, ensuring seamless...


  • Lowell, Massachusetts, United States Soliant Full time

    Position Overview:Soliant is in search of dedicated Educational Support Specialists to join our team. We are looking for individuals with a strong background in special education to assist in various educational settings.Job Details:Employment Type: Full-time, ContractGrade Levels: Middle and High SchoolCaseload: Varied, including mild, moderate, and severe...


  • Lowell, Massachusetts, United States UMass Lowell Full time

    Position Overview:The GPS Admissions team is in search of a dedicated part-time admissions support specialist. This position plays a crucial role in facilitating the operations of the admissions team through various administrative functions, exceptional customer service, and comprehensive student assistance. A commitment to delivering high-quality customer...


  • Lowell, Massachusetts, United States UMass Lowell Full time

    Position Overview:The GPS Admissions department is in search of a part-time admissions support specialist. This role is essential for addressing the requirements of the admissions team through various administrative duties, customer engagement, and student assistance. A commitment to delivering exceptional customer service is crucial.Key...


  • Lowell, Massachusetts, United States The Vascular Care Group Full time

    About UsThe Vascular Care Group is a dynamic and innovative outpatient facility dedicated to providing transformative care for patients with vascular conditions. Our team comprises Board Certified physicians and we operate in a state-of-the-art environment, collaborating with local hospitals and healthcare networks to deliver a modern approach to vascular...


  • Lowell, Massachusetts, United States The Vascular Care Group Full time

    Exciting Opportunity at The Vascular Care GroupAbout Our OrganizationThe Vascular Care Group is a rapidly growing outpatient medical practice dedicated to providing innovative care for vascular patients. Our team of Board Certified physicians, state-of-the-art facility, and strong partnerships with local healthcare providers allow us to offer a unique and...


  • Lowell, Massachusetts, United States The Vascular Care Group Full time

    About The Vascular Care GroupThe Vascular Care Group is a rapidly expanding innovative outpatient practice offering life-changing care for vascular patients. With Board Certified physicians, world-class facilities, and strategic partnerships with local hospitals and networks, we offer a new, convenient model to treat vascular disease.Our BenefitsThe practice...


  • Lowell, Massachusetts, United States Vinfen Full time

    About the RoleVinfen is seeking a highly motivated and compassionate Peer Support Specialist to join our team. As a Peer Support Specialist, you will play a vital role in promoting the engagement, hope, and full integration of adults with psychiatric rehabilitation services needed to live successfully in the community.Key ResponsibilitiesImplement Peer...


  • Lowell, Massachusetts, United States Catholic Charities Archdiocese of Boston Full time

    Residential Support Specialist at Catholic Charities Archdiocese of BostonCatholic Charities, a prominent social service organization in Massachusetts, is seeking per diem Residential Support Specialists for its dedicated programs. If you have a strong desire to assist individuals and foster a secure living environment, this role may be ideal for...


  • Lowell, Massachusetts, United States Vinfen Full time

    About the RoleVinfen Behavioral Health Community Services is seeking a dedicated and compassionate Peer Support Specialist to join our team. As a Peer Support Specialist, you will play a vital role in supporting individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges.Key...


  • Lowell, Massachusetts, United States South Middlesex Opportu Full time

    Culinary Support Specialist Position at South Middlesex OpportuOVERVIEWThe Culinary Support Specialist at South Middlesex Opportu is essential in assisting the meal service program while ensuring compliance with all relevant policies and regulations. Under the guidance of the Head Chef or Kitchen Supervisor, the role involves maintaining high food quality...


  • Lowell, Massachusetts, United States Vinfen Corporation Full time

    Job SummaryVinfen Corporation is seeking a dedicated and compassionate Residential Support Specialist to join our team. As an Overnight Caregiver, you will provide direct support to individuals with intellectual and developmental disabilities in a small group residential setting or an individual living arrangement.Key ResponsibilitiesProvide 24/7 support to...


  • Lowell, Massachusetts, United States Vinfen Corporation Full time

    Job SummaryVinfen Corporation is seeking a dedicated and compassionate Residential Support Specialist to join our team. As an Awake Overnight Counselor, you will provide direct support to individuals with intellectual and developmental disabilities in a small group residential setting or an individual living arrangement.Key Responsibilities:Provide...