Sourcing and Procurement Coordinator

2 weeks ago


Albany, Georgia, United States Dougherty County School System Full time
Position Type:
Logistical Services

Location:
Logistical Services

POSITION ANNOUNCEMENT

POSITION: Sourcing and Procurement Coordinator

JOB SUMMARY:

The Dougherty County School System is in search of a Sourcing and Procurement Coordinator to join the Logistical Services Department. This role involves reviewing requisitions, overseeing contracts, and soliciting bids to guarantee optimal value for the district. The individual will also handle inventory orders, monitor order statuses, and address any discrepancies or pricing conflicts.

QUALIFICATIONS:
  1. Associate degree in Business Administration or a related discipline;
  2. Preferred experience of two years or more in procurement;
  3. Proficient in Microsoft Access, Excel, Outlook, Word, and Google Drive;
  4. Professional demeanor with strong initiative, telephone etiquette, and communication skills;
  5. Understanding of procurement methods and specification writing techniques;
  6. Other qualifications as deemed appropriate by the Board.
SKILLS AND ABILITIES:
  1. Ability to effectively manage multiple tasks;
  2. Strong communication and organizational skills;
  3. Exceptional mathematical abilities;
  4. Capable of collecting, sorting, preparing, and scanning documents for easy identification;
  5. Ensures all records are updated and maintained accurately and confidentially;
  6. Ability to foster and maintain effective working relationships with staff and vendors.
PERFORMANCE RESPONSIBILITIES:
  1. Processes purchase requisitions with thorough examination;
  2. Drafts bid specifications and necessary documentation for procurement of supplies, materials, and equipment;
  3. Prepares requisitions for state contract items or identifies sources of supply, placing orders with suitable vendors;
  4. Compares pricing and assesses quality and suitability of supplies, materials, and equipment;
  5. Generates purchase orders from requisitions;
  6. Assists new vendors with application processes and maintains vendor records;
  7. Engages with vendors to gather product or service information including pricing, availability, and delivery schedules;
  8. Completes data entry and organizes paperwork;
  9. Obtains price quotes from multiple suppliers;
  10. Prepares purchase orders or bid requests;
  11. Updates bid information and related documents on the appropriate platforms;
  12. Issues purchase orders to suppliers, confirming delivery dates, quantities, and pricing;
  13. Maintains procurement records including items or services purchased, costs, delivery, and product performance;
  14. Coordinates delivery schedules for supplies;
  15. Enters inventory and order data into the database;
  16. Ensures inventory management aligns with organizational policies;
  17. Keeps detailed records and generates reports regarding supply costs;
  18. Conducts annual evaluations of vendor performance;
  19. Performs additional duties as assigned by the supervisor.
REPORTS TO: Assistant Director of Logistical Services

SALARY RANGE: Competitive salary and comprehensive benefits package in accordance with the DCSS Compensation Guide.

APPLICATION PROCESS: Interested applicants should apply online. The Dougherty County School System is committed to equal opportunity and does not discriminate based on race, color, religion, age, sex, national origin, or disability.

ABOUT US:
The Dougherty County School System is a prominent advocate for public education in Southwest Georgia, serving as the largest school system in the region. With 21 schools, five learning centers, and a college and career academy, all institutions are accredited by Cognia. The district offers a competitive salary and benefits package, contributing to a supportive educational environment.

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