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Procurement Specialist for Information Technology Services
2 months ago
Founded in 1844 and recognized as a University Center of the State University of New York since 1962, the University at Albany is committed to excellence in education, research, and community service. The institution engages a diverse student population exceeding 17,000 across nine schools and colleges situated on three campuses.
Located in Albany, New York, the capital of the state, the University is easily accessible from major cities such as Boston and New York City, as well as the scenic Adirondacks.
Position Overview:
Information Technology Services (ITS) at the University at Albany is seeking candidates for the role of ITS Purchasing Associate.
This pivotal position within the Central Business Office of ITS serves as a central point for all financial, operational, and administrative functions.
The Associate will be tasked with acquiring equipment, services, and supplies managed by ITS for various projects and initiatives, including the University's innovative AI+ program and other operational activities.
It is essential that all procurement activities adhere to the procurement policies and procedures set forth by New York State, the State University of New York (SUNY), and the University at Albany.
The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and thrive in a dynamic, high-pressure environment. They will demonstrate strong interpersonal and analytical abilities, fostering collaborative relationships with campus stakeholders.
The Associate will collaborate closely with Procurement Services to navigate the complexities of diverse purchasing activities.
This role presents a unique opportunity for a strategic thinker who is dedicated to developing the expertise necessary to recommend and implement effective procurement strategies that align with all regulatory requirements.
The Associate will approach their responsibilities with integrity and a focus on customer service.They will be skilled in managing multiple tasks, suggesting process enhancements, and will be comfortable working independently or as part of a team.
Key Responsibilities:
Ensure compliance with all purchasing regulations established by New York State, SUNY, and the University at Albany.
Provide consultation and guidance to ITS personnel regarding procurement processes of varying complexities; identify the appropriate purchasing route and method.
Oversee the management of Requests for Proposals (RFPs), Invitations for Bids (IFBs), Requests for Quotes (RFQs), and Single/Sole Source procurements, including the review, approval, negotiation, and contractual obligations.
Prepare and process requisitions, contracts, and purchase orders related to IT; monitor and manage contract timelines.
Analyze procurement data to develop a comprehensive understanding of ITS purchasing activities and provide recommendations for improved purchasing decisions.
Stay informed about changes in procurement regulations and communicate updates to ITS staff as necessary.
Additional Responsibilities:
Provide support and assistance with Central Business Office tasks as required.
Be available for scheduled support and consultation outside of regular business hours, including evenings, holidays, or weekends as needed.
Qualifications:
Minimum Requirements:
A bachelor's degree from an accredited institution.
Two years of professional experience in procurement, contracting, or a related field.
Demonstrated ability to cultivate inclusive and equitable relationships within a diverse academic community.
Commitment to supporting diversity, equity, access, inclusion, and belonging in the workplace.
Preferred Qualifications:
Experience with New York State procurement and contracting processes.
Proficiency in drafting and negotiating contracts and related documentation.
Additional Information:
Professional Rank and Salary Grade:
Senior Staff Assistant - SL-3, $60,000-65,000.
Special Notes:
This position does not offer visa sponsorship and requires in-person attendance, with no option for telecommuting.
