Executive Assistant

6 days ago


Santa Clara, California, United States Russell Tobin & Associates Full time

Job Summary

Russell Tobin & Associates is seeking an experienced Executive Assistant to join our team in Santa Clara, CA. As an Executive Assistant, you will provide administrative support to our leadership team, handle complex calendars, and maintain confidentiality.

Responsibilities

  • Manage calendars, schedule appointments, and plan meetings
  • Draft and prepare correspondence, reports, and presentations
  • Review outgoing correspondence for accuracy and consistency
  • Assist leadership in optimizing time usage and making decisions on short-term priorities
  • Arrange travel, maintain expense records, and reconcile credit card statements
  • Identify and initiate solutions to organizational issues
  • Coordinate events, such as team meetings and corporate functions

Requirements

  • 2+ years of administrative experience, preferably at the SVP level
  • Proactive work ethic, strong teamwork and communication skills
  • Ability to work across all levels, internally and with agencies
  • Proficient in Zoom, Microsoft Office suites, and handling confidential material

Benefits

Russell Tobin & Associates offers comprehensive healthcare coverage, 401(k) retirement savings, life and disability insurance, and employee discounts.


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