School Operations Officer

6 days ago


Melbourne, Florida, United States Schools (Government) Full time
Job Description

Role Summary

The School Operations Officer is a key role in the daily operations of the school, responsible for ensuring the smooth running of the college. This includes managing the daily organisation of the college, coordinating activities, and maintaining accurate records.

Key Responsibilities

  • Manage and be responsible for the daily organisation of the college
  • Coordinate activities, including replacement or covering of staff, using EdVAL software to best utilise available human resources
  • Assist and coordinate daily organisation of all school activities, ensuring that all classes and yard duties are covered
  • Liaise with event organisers regarding the staffing of excursions, incursions, camps, professional learning seminars, and other school activities
  • Employ casual relief teachers (CRTs) and replacement ES staff when required, and liaise with the business manager regarding relevant HR requirements
  • Maintain accurate records of extras and replacements taken by teachers and generate reports for the principal team as requested
  • Liaise with the principal team when daily org/staffing issues arise

Student Attendance

  • Maintain accurate and up-to-date student attendance records using the school's attendance management system
  • Monitor and follow up on student absences, including contacting parents and guardians as necessary
  • Generate and analyse attendance reports, identifying patterns and areas of concern
  • Support the tiered response to student attendance with high levels of fidelity

Other Responsibilities

  • Provide administration support as required
  • Other duties as requested by the principal team and business manager

Requirements

  • Excellent communication skills
  • Ability to solve complex problems using a range of strategies in a timely manner
  • High degree of organisation, planning, and accurate record keeping

Working Hours

The successful candidate will be required to work Monday to Friday during the school term, from 7:00am to 3:06pm each day. The position will require the successful candidate to commence three working days prior to the commencement of the school year in January, each year.

Location

The school is located in the Harpley Estate in Frome Cr, Werribee, which is 31km west of the Melbourne CBD.

Our Vision

Walcom Ngarrwa Secondary College builds bright futures for the young people of the local communities. Achievement, Belonging, and Curiosity underpin the development of an aspirational and inclusive school community that supports each student on their learning journey to a pathway through and beyond school.

Our Mission

We're on a mission to provide the best education we can for our students by delivering high-impact, evidence-based practices in learning and wellbeing, within a culture of high expectations for success.

Our Motto

Walcom Ngarrwa Secondary College's Motto is Building Bright Futures.



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