Office Coordinator

2 weeks ago

Melbourne, Florida, United States Orion180 Full time
Position Overview

Orion180 stands as a leading provider of insurance solutions, harnessing advanced technology and a dedicated workforce to enhance value for clients, independent agents, and business partners. Our aspiration is to be the foremost provider of insurance solutions globally, committed to delivering an outstanding insurance experience through innovative technology, exceptional customer service, and a diverse range of product offerings.

Situated in a prime location, Orion180 offers a vibrant work environment that fosters success through our core principles: Do MORE, Be MORE, and Give MORE. Our technological innovations empower us to achieve greater efficiency, while our service innovations enable us to provide superior customer care. This culture of innovation encourages our team to excel and empowers our clients to expect more from us.

Role Summary

This role is crucial in facilitating communication across various departments within Orion180. The position encompasses a variety of tasks aimed at supporting the operational functions of the organization.

Key Responsibilities
  • Provide comprehensive administrative support to ensure smooth office operations.
  • Maintain organized digital filing systems.
  • Handle incoming calls and direct them to the appropriate personnel.
  • Coordinate and schedule meetings effectively.
  • Respond to emails and manage other digital communications.
  • Manage senior staff calendars, including travel arrangements.
  • Draft and refine correspondence, reports, and various documents.
  • Input and update data in databases and spreadsheets.
  • Prepare meeting agendas and document minutes.
  • Coordinate meeting logistics, including room setup and catering services.
  • Utilize word processing and presentation software for document creation and editing.
  • Conduct research as needed and compile information for reports or presentations.
  • Collaborate closely with colleagues and support various departments as required.
  • Handle sensitive information with discretion, ensuring confidentiality and compliance with privacy regulations.
  • Meet deadlines consistently and adapt to shifting priorities.
  • Project a positive and professional image for the organization.
  • Perform additional duties as assigned.
Qualifications and Skills
  • High school diploma or equivalent is required.
  • A minimum of 3 years of experience in an administrative support role within a client-focused environment.
  • Experience in the insurance sector is preferred.
  • Dependable and punctual.
  • Strong organizational and time management abilities.
  • Capability to manage multiple tasks simultaneously.
  • Proficiency in Microsoft Office Suite.
  • Positive demeanor; friendly and engaging in all interactions.
  • Business casual attire is expected.
Physical Requirements

While performing the duties of this position, the employee is regularly required to sit, stand, and walk, including the use of stairs. Other physical demands include effective communication through speaking, listening, and reading, the ability to lift light objects (less than 25 lbs), and the use of standard office equipment such as computers and phones. Occasionally, bending, twisting, or reaching may be necessary to access files or office supplies.

Work Environment

The office setting is typically quiet and climate-controlled, with occasional variations in noise or temperature due to conversations or maintenance activities. Employees are expected to adhere to their assigned work schedules and may need to work extended hours based on departmental needs or project requirements.

Orion180 is an equal opportunity employer, committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against based on disability.

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