HR Operations and Office Coordinator

7 days ago

Wheeling, Illinois, United States IDEX Full time

Job Summary:

The Human Resources Operations Specialist/Office Coordinator will be responsible for providing administrative support to the HR team and office operations. This role will involve managing HRIS, payroll, and timekeeping systems, as well as performing various administrative tasks such as recruitment, benefits administration, and employee onboarding.

Key Responsibilities:

  • HR Operations:
    • Manage HRIS, payroll, and timekeeping systems to ensure data integrity and accuracy.
    • Lead annual benefits open enrollment process, including communications and employee benefit questions.
    • Perform payroll activities for approximately 90 hourly and salaried employees, including payroll data entry, source document tracking, and verification of payroll activities.
    • Manage employee personnel files, both hardcopy and electronic.
    • Coordinate recruitment efforts, including job postings, interview scheduling, and candidate hosting.
    • Conduct new employee orientation and coordinate HR communications and employee activities.
    • Manage leave administration and HR metrics, reports, and surveys.
    • Manage workers' compensation claims and serve as the lead of the Funovation and FM community impact committees.
  • Office Management:
    • Provide administrative support to the Global President and other global leaders, including calendar maintenance, schedule meetings, and travel arrangements.
    • Coordinate onsite meetings and visitors, including agenda coordination, meals, and room preparation.
    • Manage vendors, including coffee and furniture suppliers.
    • Develop and prepare reports, presentations, spreadsheets, and other complex documents as needed.
    • Coordinate virtual meetings and prepare and reconcile expense reports for global leaders.

Requirements:

  • Bachelor's degree in business, human resources, or a related field.
  • Minimum of 3 years of human resource experience in a comparable role, preferably in a manufacturing environment.
  • Experience with HRIS, timekeeping, and payroll systems, preferably Workday and Dimensions.
  • Attention to detail and excellent organizational skills.
  • Ability to work in a fast-paced, deadline-oriented environment and strong team player with excellent interpersonal skills.
  • Excellent oral and written communication skills and demonstrated proficiency using Microsoft Office applications.
  • Experience maintaining the highest level of confidentiality and prior experience with leave management and workers' compensation.
  • Bi-lingual English/Spanish preferred and knowledge of core Federal and State laws pertaining to employee relations.

About IDEX:

IDEX is an Equal Opportunity Employer and Affirmative Action Employer. We are committed to providing a work environment that is inclusive and respectful of all employees. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. We will determine an alternate way for you to apply.

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