HR Operations Coordinator

2 weeks ago


Wheeling, Illinois, United States IDEX Full time

If you are seeking a unique opportunity to advance your career, this position may be the perfect fit for you.

At IDEX, we offer a dynamic environment where professionals of all backgrounds can leverage their skills and expand their knowledge across various sectors including engineering, marketing, sales, supply chain, operations, HR, finance, and more within our extensive network of over 40 businesses worldwide.

We are currently looking for an HR Operations Specialist/Office Coordinator to join our team. This role is essential for maintaining organizational efficiency and ensuring that our HR processes run smoothly.

Position Overview:
This newly established role reports directly to the HR Manager and is an integral part of our global HR team. The responsibilities encompass:

  • HR Operations: Overseeing HRIS maintenance, payroll management, timekeeping, leave administration, benefits coordination, recruitment postings, interview scheduling, and onboarding of new hires.
  • Office Coordination: Ensuring the workplace is equipped to meet employee needs, managing visitor hosting, vendor relations, and providing administrative support to senior executives.
  • Project Participation: Collaborating with the Global Dispensing HR team on key initiatives.

Key Responsibilities:

  • HR Management: Administer HRIS, payroll, and timekeeping systems while ensuring data accuracy. Lead the annual benefits enrollment process and address employee inquiries regarding benefits.
  • Payroll Administration: Handle payroll for approximately 90 employees, including data entry, document tracking, and verification of payroll processes.
  • Recruitment Coordination: Manage job postings, interview scheduling, candidate hosting, and onboarding processes.
  • Office Management: Support executive leaders with administrative tasks, including calendar management, meeting scheduling, and travel arrangements.
  • Vendor Relations: Oversee vendor management for office supplies and services.

Qualifications:
A Bachelor’s degree in business, human resources, or a related field is required, along with a minimum of 3 years of experience in a similar role, preferably in a manufacturing setting. Proficiency in HRIS, payroll systems, and strong organizational skills are essential. The ideal candidate will possess excellent communication abilities, a strong attention to detail, and the capacity to thrive in a fast-paced environment. Bilingual skills in English and Spanish are preferred.

At IDEX, we are committed to fostering a diverse and inclusive workplace. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, disability, or veteran status.

Note: If you require assistance with the application process due to a disability, please inform us, and we will provide the necessary accommodations.



  • Wheeling, Illinois, United States IDEX Full time

    If you are seeking a unique opportunity to advance your career, you have come to the right place. At IDEX Corporation, we offer a dynamic environment where you can leverage your skills and acquire new ones while making a significant impact. With diverse roles available in engineering, marketing, sales, supply chain, operations, HR, finance, and more across...


  • Wheeling, Illinois, United States IDEX Full time

    Job Summary:The Human Resources Operations Specialist/Office Coordinator will be responsible for providing administrative support to the HR team and office operations. This role will involve managing HRIS, payroll, and timekeeping systems, as well as performing various administrative tasks such as recruitment, benefits administration, and employee...


  • Wheeling, Illinois, United States IDEX Full time

    Job Summary:We are seeking a highly organized and detail-oriented HR Operations Specialist/Office Coordinator to join our team at IDEX. This role will be responsible for providing administrative support to our HR team and ensuring the smooth operation of our office.Key Responsibilities:HR Operations:Manage the HRIS, payroll, and timekeeping systems to ensure...


  • Wheeling, Illinois, United States DAIKIN COMFORT TECHNOLOGIES DIST INC Full time

    Job SummaryDaikin Comfort Technologies Distribution, Inc. is seeking a highly skilled and motivated individual to fill the role of Branch Manager Trainee. This position offers a unique opportunity to learn and develop skills in sales, operations, and customer service within a dynamic and growing company.Key ResponsibilitiesAssist in the development and...


  • Wheeling, Illinois, United States BATHING BRANDS INC Full time

    Job SummaryBATHING BRANDS INC is seeking a highly skilled Warehouse Manager to oversee the daily operations of our distribution center. As a key member of our team, you will be responsible for ensuring the efficient receipt, storage, and dispatch of goods, while maintaining a safe and organized work environment.Key ResponsibilitiesWarehouse OperationsDevelop...


  • Wheeling, Illinois, United States Franciscan Ministries Full time

    Job SummaryWe are seeking a highly skilled and experienced Director of Nursing Operations to join our team at Franciscan Ministries. As a key member of our leadership team, you will be responsible for overseeing the daily operations of our Nursing Department, ensuring the delivery of high-quality patient care and services.Key ResponsibilitiesLeadership and...


  • Wheeling, Illinois, United States BATHING BRANDS INC Full time

    Position OverviewBathing Brands Inc., a prominent entity in the distribution, installation, and upkeep of steam and sauna bathing environments, is seeking a Warehouse Manager. The Warehouse Manager will be responsible for ensuring optimal warehouse functionality by overseeing, organizing, and training warehouse personnel while establishing, monitoring, and...


  • Wheeling, Illinois, United States Goodwill TalentBridge Full time

    Are you skilled in overseeing manufacturing processes? Do you excel in material management, organizational efficiency, and maintaining high-quality standards? Are you passionate about fostering teamwork, building strong relationships, and enhancing workplace culture? If so, we have an exceptional opportunity for you. Goodwill TalentBridge is collaborating...


  • Wheeling, Illinois, United States Staffmark Full time

    Job Summary:Staffmark is seeking a skilled Warehouse Worker to join our team. As a Warehouse Worker, you will be responsible for performing all aspects of warehouse upkeep and order fulfillment.Key Responsibilities:Perform all aspects of warehouse upkeep and order fulfillmentLift up to 50lbs unassistedOperate a manual pallet jackStand on feet for up to 8...


  • Wheeling, Illinois, United States VH Maliha Wheeling Inc Full time

    Job OverviewObjective: The Convention Services Manager plays a crucial role in achieving the designated convention and event objectives aligned with the hotel's overall performance metrics. This position is tasked with ensuring exceptional service delivery to clients and groups while upholding the agreed-upon food and beverage minimums.Key...


  • Wheeling, Illinois, United States VH Maliha Wheeling Inc Full time

    Job OverviewObjective: The Convention Services Manager plays a crucial role in achieving the set objectives for conventions and events, contributing to the overall success of the hotel. This position involves delivering exceptional service to clients and ensuring compliance with the agreed-upon food and beverage requirements.Key Responsibilities:Achieve...


  • Wheeling, Illinois, United States Solairus Aviation Full time

    Job SummarySolairus Aviation is seeking a highly skilled and experienced Aircraft Maintenance Supervisor to oversee the maintenance operations of our Global and Phenom 300 aircraft fleet. The successful candidate will be responsible for ensuring the airworthiness of our aircraft, managing maintenance schedules, and supervising a team of maintenance...


  • Wheeling, Illinois, United States Staffmark Full time

    Job Summary:Staffmark is seeking a skilled Production Line Lead to oversee the efficient operation of our manufacturing and warehouse facilities. As a key member of our team, you will be responsible for ensuring the smooth flow of production, managing inventory, and coordinating with maintenance teams to minimize downtime.Key Responsibilities:Monitor and...


  • Wheeling, Illinois, United States Adecco Full time

    Job OverviewAdecco is currently seeking experienced Facilities Maintenance Supervisors to support a leading client. In this role, you will play a crucial part in maintaining an efficient production environment by assisting the Plant Maintenance Manager in overseeing the installation, upkeep, and repair of all utilities, building systems, machinery, tools,...


  • Wheeling, Illinois, United States Solairus Aviation Full time

    Job SummarySolairus Aviation is seeking a highly skilled and experienced Aircraft Maintenance Supervisor to oversee the maintenance of our Global and Phenom 300 aircraft. The successful candidate will be responsible for ensuring the airworthiness of our fleet, managing maintenance operations, and supervising a team of maintenance personnel.Key...


  • Wheeling, Illinois, United States Actalent Full time

    Job SummaryActalent is seeking a highly organized and detail-oriented Medical Support Specialist to join our team. As a Medical Support Specialist, you will play a vital role in ensuring the smooth operation of our healthcare services.Key ResponsibilitiesScheduling and CoordinationCoordinate patient appointments and schedules, ensuring timely and efficient...


  • Wheeling, Illinois, United States BATHING BRANDS INC Full time

    Job OverviewBathing Brands Inc., a prominent name in the distribution, installation, and upkeep of steam and sauna bathing solutions, is seeking an Inventory Group Manager. This role is pivotal within our distribution center, focusing on enhancing shipping and receiving functions alongside various operational areas. The position offers numerous avenues for...


  • Wheeling, Illinois, United States Bathing Brands, Inc. Full time

    Are you a detail-oriented professional with a passion for customer service? Bathing Brands, Inc., a prominent name in the distribution, installation, and upkeep of steam and sauna bathing environments, is seeking a dedicated full-time Supply Chain Specialist. We are in search of an individual who possesses strong analytical skills and the capability to...


  • Wheeling, Illinois, United States Swiss Precision Machining, Inc Full time

    Job DescriptionManufacturing Financial ManagerFull-time / Permanent Salaried*We are not accepting candidates from third party agencies.About Us:Swiss Precision Machining, Inc. is a leading provider of precision-engineered components for the medical technology sector. We specialize in delivering high-quality manufacturing solutions that cater to various...


  • Wheeling, Illinois, United States BATHING BRANDS INC Full time

    Job OverviewBathing Brands Inc. is a premier organization specializing in the distribution, installation, and upkeep of steam and sauna bathing environments. We are currently seeking an Inventory Group Manager to oversee our distribution center operations, focusing on shipping and receiving as well as various other functions. This role offers numerous...