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HR Operations Coordinator

2 months ago

Wheeling, Illinois, United States IDEX Full time

If you are seeking a unique opportunity to advance your career, you have come to the right place. At IDEX Corporation, we offer a dynamic environment where you can leverage your skills and acquire new ones while making a significant impact.

With diverse roles available in engineering, marketing, sales, supply chain, operations, HR, finance, and more across over 40 businesses globally, we likely have an exciting opportunity for you.

Are you detail-oriented? Do you excel at organization and process management? Are you quick to learn new systems and enjoy simplifying processes? If so, we invite you to consider joining our team. This position is based on-site.

Position Overview:

The HR Operations Coordinator role is newly established and reports directly to the HR Manager as part of a global HR team. This position encompasses all aspects of HRIS management, payroll processing, timekeeping, leave administration, benefits coordination, recruitment activities, interview scheduling, and onboarding of new hires. Additionally, you will oversee office management duties, ensuring the facility meets employee needs, hosting visitors, managing vendor relationships, and providing administrative support to global executives. You will also contribute to key projects as a member of our Global HR team.

Key Responsibilities:

HR Operations

  • Oversee HRIS, payroll, and timekeeping systems, ensuring data accuracy and integrity.
  • Lead the annual benefits enrollment process, including communication and addressing employee inquiries.
  • Manage payroll for approximately 90 employees bi-weekly, including data entry, document tracking, and verification of payroll processes.
  • Maintain employee personnel files in both hardcopy and electronic formats.
  • Coordinate recruitment efforts, including job postings, interview scheduling, and candidate management.
  • Facilitate new employee orientation sessions.
  • Organize HR communications and employee engagement activities.
  • Administer leave management processes.
  • Prepare HR metrics, reports, and surveys as requested by the business.
  • Manage all workers' compensation claims.
  • Lead community engagement initiatives and team-building activities.
  • Implement process improvements as needed.
Office Management
  • Support the Global President and other leaders with administrative tasks, including calendar management and travel arrangements.
  • Coordinate on-site meetings and visitor logistics, including agenda preparation and catering.
  • Manage vendor relationships for office supplies and services.
  • Prepare reports, presentations, and complex documents as required, including coordination of virtual meetings.
  • Reconcile expense reports for global leaders as needed.
  • Respond promptly to changing demands and proactively adjust plans as necessary.
Qualifications:
  • Bachelor's degree in business, human resources, or a related field is required.
  • A minimum of 3 years of experience in a similar HR role, preferably in a manufacturing setting.
  • Familiarity with HRIS, timekeeping, and payroll systems is essential.
  • Strong attention to detail and excellent organizational skills.
  • Ability to thrive in a fast-paced, deadline-driven environment.
  • Team-oriented with strong interpersonal skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
  • Experience handling confidential information with discretion.
  • Prior experience with leave management and workers' compensation is required.
  • Bilingual in English and Spanish is preferred.
  • Knowledge of relevant federal and state employment laws is beneficial.
Are you ready to be part of a company that prioritizes its people, culture, and commitment to providing trusted solutions that enhance lives globally?

IDEX is an Equal Opportunity Employer and Affirmative Action Employer. We consider qualified applicants for employment without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other protected category under applicable laws.

Note to Applicants: If you require a reasonable accommodation due to a disability during the application process, please inform us. We will work with you to determine an alternative method for applying. This contact is reserved for individuals needing accommodation; inquiries regarding application status are not permitted.