Office Administrator

2 weeks ago

Seattle, United States 4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC Full time
Job Details

Job Location
0032 St Therese Parish, Seattle - Seattle, WA

Position Type
Full Time

Salary Range
$27.00 - $31.00 Hourly

Description

St. Therese is a small but active parish located in the Madrona neighborhood of Seattle. Its boundaries include St. Therese parish as well as the former St. Mary's Parish located in the central district of Seattle. St. Therese is part of a parish family with St. Joseph on Capitol Hill, providing additional opportunities for engagement and collaboration.

I. POSITION PURPOSE

Performs administrative services in support of the pastor, parish and its activities as well as the parish family.

II. MAJOR DUTIES AND RESPONSIBILITIES
  • Collaborates with Pastor, parish staff and consultative bodies in implementing the mission of the parish.
  • Provides general support and serves as an administrative resource for the pastor, parish staff and volunteers.
  • Serves as a communication link within the parish family for its staff members, parishioners, committee members, vendors and others who may be visiting or calling the parish.
  • Responsible for fielding and responding to appointment requests for the pastor.
  • Maintains the pastor's calendar, processes messages, invitations, etc.
  • Assists with answering the office telephone and greeting visitors, providing assistance or referrals as appropriate.
  • Assures preparation of the weekly parish bulletin by volunteers or other staff, coordinating content as needed with the parish family.
  • Updates and maintains the parish website.
  • Maintains sacramental records, parish registration and other parish filing systems.
  • Maintains the parish database system, ensuring parishioner records are accurate and timely posting of donations.
  • Ensures all parish employees and volunteers are in compliance with the Safe Environment Program requirements.
  • Maintains office supply inventory and reorders as needed.
  • Organize and supervise volunteers for collection counting and other parish projects/activities as needed.
  • Report facility repair needs for the parish to the Director of Facilities.
III. SECONDARY FUNCTIONS
  • Attends workshops as appropriate and provides general assistance as needed.
  • Performs other duties as assigned.
Qualifications
  • Active, practicing member of a Catholic faith community
  • Excellent communication and interpersonal skills
  • Ability to manage and prioritize multiple tasks
  • Strong organizational skills with keen attention to detail in performing job duties
  • Experience using Microsoft Office Suite and other productivity software
  • Data base management, website content creation, and communications expertise.


Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.

  • Office Administrator

    5 days ago

    Seattle, United States LHH Full time

    Job Title: Office AdministratorLocation: Seattle, WA (Onsite)Salary: Starting at $75,000 per year (depending on experience)About Us: We are a dynamic and growing company specializing in real estate, property management, and investment services. Our team is dedicated to delivering exceptional service and innovative solutions to our clients. We are seeking a...

  • Office Administrator

    1 week ago

    Seattle, United States LHH Full time

    LHH Recruitment Solutions is hiring for an Office Administrator for a small financial firm located in Seattle, WA. This role is 100% on-site. This person will manage all administration functions for this office including client relations, scheduling, paperwork compliance, project coordination and basic accounts receivables.What you’ll be doing:Provide...

  • Office Administrator

    4 days ago

    Seattle, United States LHH Full time

    LHH Recruitment Solutions is hiring for an Office Administrator for a small real estate firm located in Seattle, WA. This role is 100% on-site. This person will manage all administration functions for this office including client relations, scheduling, paperwork compliance, project coordination and basic accounts receivables.What you’ll be doing:Provide...

  • Office Administrator

    3 months ago

    Seattle, United States LHH Full time

    LHH Recruitment Solutions is hiring for an Office Administrator for a small real estate firm located in Seattle, WA. This role is 100% on-site. This person will manage all administration functions for this office including client relations, scheduling, paperwork compliance, project coordination and basic accounts receivables.What you’ll be doing:Provide...

  • Office Administrator

    3 months ago

    Seattle, United States LHH Full time

    LHH has partnered with a company in Seattle in search of an Office Administrator. This person will be self-sufficient, an independent worker who is great with time management and organizational skills. They will need to have strong communication skills and openness to learn and grow in the role.What you will do:Overall office administration tasks including...

  • Office Administrator

    1 week ago

    Seattle, United States Two Point Consulting Full time

    Premier law firm seeks an Office Services Administrator.Position involves:Operations management (mail room, reception, facilities)Training on emergency responseVendor managementPoint of contact for property managementIT (setting up new computers, phones, etc.)Salary ranges from $75-100K. This is a hybrid role, 4 days a week in office.

  • Office Administrator

    1 week ago

    Seattle, United States Two Point Consulting Full time

    Premier law firm seeks an Office Services Administrator.Position involves:Operations management (mail room, reception, facilities)Training on emergency responseVendor managementPoint of contact for property managementIT (setting up new computers, phones, etc.)Salary ranges from $75-100K. This is a hybrid role, 4 days a week in office.

  • Office Administrator

    2 days ago

    Seattle, United States Two Point Consulting Full time

    Premier law firm seeks an Office Administrator.Position involves:Operations management (mail room, reception, facilities)Training on emergency responseManaging staff (legal secretaries, reception, assistants) Vendor managementPoint of contact for property managementIT (setting up new computers, phones, etc.)Salary ranges from $150-200K.This is a full time in...

  • Office Administrative Assistant

    2 weeks ago

    Seattle, Washington, United States Aramark Full time

    Position Overview:The Administrative Support Worker plays a vital role in facilitating the smooth operation of administrative tasks within the organization. This position involves a variety of responsibilities aimed at supporting management and ensuring efficient office functions.Key Responsibilities:Assist in various administrative duties such as ordering...

  • Healthcare Administrative Officer

    2 weeks ago

    Seattle, Washington, United States Veterans Affairs, Veterans Health Administration Full time

    Overview:This Healthcare Administrative Officer role is positioned within the Veterans Affairs, Veterans Health Administration, focusing on the Health Administration Service (HAS). The incumbent is entrusted with the authority to act on behalf of the Medical Center Director and the Chief of HAS regarding administrative functions during non-standard working...

  • Office Manager/Administrator

    1 month ago

    Seattle, United States Coldstream Wealth Management Full time

    Job DescriptionJob DescriptionColdstream Wealth Management is looking for an engaging, polished Office Manager/Administrator to support our clients and team at our Seattle office. This is a great opportunity to utilize your administrative skills and learn about the financial services industry!This position reports to the HR Director and manages all front...

  • Branch Office Administrator

    3 weeks ago

    Seattle, United States UBS Full time

    Your role Are you incredibly organized with an eye for detail? Are you a skilled multitasker? We're looking for a Branch Office Administrator to: support the branch management team administratively assist with resolving client issues communicate and implement our administrative and risk management guidelines and policies support the hiring process and...

  • Office Administrative Specialist

    2 weeks ago

    Seattle, Washington, United States Aramark Full time

    Job OverviewThe Office Administrative Specialist plays a crucial role in supporting management with various administrative duties. Responsibilities include, but are not limited to, procurement, data management, document organization, and more. This position requires a professional and friendly demeanor when interacting with customers, visitors, and...

  • Office Administrative Assistant

    2 weeks ago

    Seattle, Washington, United States Aramark Full time

    Job OverviewThe Office Administrative Assistant plays a crucial role in supporting management with various administrative duties, which may include tasks such as procurement, data management, documentation, and more. This position requires a professional and friendly demeanor when interacting with clients, visitors, and team members.COMPENSATION: The hourly...

  • Office Administration Specialist

    2 weeks ago

    Seattle, Washington, United States Russell Tobin & Associates Full time

    What are we seeking in our Administrative Support Specialist?Russell Tobin + Associates is on the lookout for a Administrative Support Specialist to deliver essential administrative assistance to our client, a prominent player in the pharmaceutical sector. This position presents a fantastic opportunity to become part of a vibrant organization within the...

  • Office Administration Specialist

    2 weeks ago

    Seattle, Washington, United States Russell Tobin & Associates Full time

    What are we seeking in our Administrative Support Specialist?Russell Tobin + Associates is in search of a Administrative Support Specialist to deliver comprehensive administrative assistance to our client, a prominent entity in the pharmaceutical sector. This role presents a remarkable opportunity to become part of a vibrant organization within the...

  • Office Administration Specialist

    2 weeks ago

    Seattle, Washington, United States Russell Tobin & Associates Full time

    What qualities are we seeking in our Administrative Support Specialist?Russell Tobin + Associates is on the lookout for a Administrative Support Specialist to deliver vital administrative assistance to our client, a prominent player in the pharmaceutical sector. This position offers a remarkable chance to be part of a vibrant organization within the...

  • Office Administration Specialist

    2 weeks ago

    Seattle, Washington, United States Russell Tobin & Associates Full time

    What are we seeking in our Administrative Support Specialist?Russell Tobin + Associates is looking for a Administrative Support Specialist to deliver essential administrative assistance to our client, a prominent player in the pharmaceutical sector. This role presents a fantastic opportunity to engage with a vibrant organization within the healthcare...

  • Administrative Assistant

    3 months ago

    Seattle, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is one of the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to twenty-eight branches located in nine western states. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us...

  • Office Administration Specialist

    1 week ago

    Seattle, Washington, United States Urban League of Metropolitan Seattle Full time

    The Office Administration Specialist serves as the primary contact for clients and visitors, both via phone and in person. This role also entails providing essential administrative assistance to the Housing Department.ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES:Minimum of 2 years of experience in front office, administrative, or reception roles, ideally in a...