Office Administrator

1 week ago


Seattle, United States LHH Full time

LHH Recruitment Solutions is hiring for an Office Administrator for a small financial firm located in Seattle, WA. This role is 100% on-site. This person will manage all administration functions for this office including client relations, scheduling, paperwork compliance, project coordination and basic accounts receivables.


What you’ll be doing:

  • Provide administrative support to the CEO and Sr Leadership
  • Assist with daily communications to clients
  • Provide a variety of office organization including ordering supplies, documentation management, filing and report packaging
  • Maintain and update client database and paperwork compliance
  • Compile and manage expense reporting
  • Oversee accounts receivable tasks related to invoicing, deposits and monthly statements
  • Coordinate calendar bookings for customers and internal team members
  • Collaborate with other executive staff team members and provide assistance on ad hoc projects as needed


Qualifications needed to be successful in the role:

  • 3 plus years of experience in managing office administration related tasks
  • Experience managing customer service tasks
  • Basic accounting terminology or financial aptitude
  • Proficiency in MS Office Suite and interest in learning new technology systems
  • Strong desire and aptitude for learning with inquisitive mind
  • Highly organized, detail oriented and effective communicator
  • Proven ability to self-manage while working collaboratively with a team
  • A passion to serve and anticipate needs


What you'll love about your new job:

  • Team centric environment surrounded by passionate, caring, smart, focused and driven people
  • High company morale with passionate leaders that invest in their employees and their community
  • Company paid benefits and competitive PTO package


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