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Manager, Administrative Operations
4 months ago
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. The Manager, Administrative Operations oversees office activities and services including the supervision of office staff to achieve maximum productivity and expense control. Develops procedures and policies for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations. The Manager, Administrative Operations provides administrative support for multiple programs and projects. This individual will support the Chairman, SAO, Director of Administrative Operations and other Directors in the Chairman's Office. * Responsible for the accreditation, organization and execution Medicine Grand Rounds * Handles purchasing for the Chairman's Office * Plans and executes events for visiting professors and Department and Institution Candidate searches, serves as an expert resource for event management processes and logistics. * Prepares itineraries, UM required forms, and escorts the visiting professor around campus * Assists with scheduling for DOM leadership team * Collaborates on new and ongoing projects as assigned by Director(s), SAO, or Chairman * Assists with Chairman's clinical schedule. * Assists with annual department communications * Manages the DOM Chair Signature Inbox to prepare, review, and approve credentialing and financial forms for Department faculty and staff following internal guidelines and procedures * Works with external vendors to secure required services for the DOM * Helps manage the Chairman's calendar when needed * Assists in organizing all events for the DOM. This includes State of the Department Address, Annual Research Day, Flu Vaccine Campaign, Holiday Cards, etc. * Handles all reimbursement processing for the Chairman's office * Manages all honorarium processing for the Chairman's office * Responsible for managing surplus requests This list of duties and responsibilities is not intended to be all‐inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS * High school diploma or equivalent * Minimum 5 years of relevant experience * Ability to accurately prepare and maintain records, files, reports and correspondence * Ability to communicate effectively in both oral and written form. * Ability to maintain effective interpersonal relationships. * Ability to direct, manage, implement, and evaluate department operations. * Ability to effectively plan, delegate and/or supervise the work of others * Knowledge of business and management principles. Any appropriate combination of relevant education, experience and/or certifications may be considered. The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Staff Pay Grade: H11
