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Administrative Operations Coordinator

2 months ago

Miami, Florida, United States Inmigration Legal Firm Full time
Job Overview

We are looking for a dedicated Administrative Operations Coordinator to join our team at an Immigration Legal Firm. This role is essential in providing administrative support and ensuring the smooth operation of our office.

Key Responsibilities:
  • Database Management: Regularly updates and monitors database information, ensuring accuracy and timeliness.
  • Document Handling: Receives and organizes support requests, digitally assembles, prints, and scans necessary files.
  • Error Detection: Identifies discrepancies in documentation and communicates with the Coordinator for prompt resolution.
  • File Organization: Maintains printed files in an orderly manner, ensuring they are current and easily accessible for the team.
  • Administrative Support: Assists with various administrative tasks as required by the firm.
  • Additional Duties: Performs other related functions to support the operations team.
Qualifications:
  • Education: Associate's degree, Bachelor's degree, or current student in legal studies, administration, or a related field.
  • Experience: Previous experience in a similar role is preferred.
  • Knowledge: Familiarity with legal terminology and procedures is advantageous.
  • Communication: Strong verbal and written communication skills.
  • Organization: Highly organized with experience in document management.
  • Technical Skills: Proficient in Microsoft Office applications.
  • Multitasking: Ability to handle multiple tasks and work effectively under pressure.
  • Attributes: Hardworking, responsible, and detail-oriented.
  • Language Proficiency: Fluent in both English and Spanish.
Benefits:
  • Career advancement opportunities.
  • 401(k) matching.
  • Daily lunch provisions.
  • Optional medical, dental, and vision insurance for employees and dependents, partially funded by the firm.
  • Paid time off and generous holiday leave.
  • Vacation time after a designated period of employment.
  • Free parking available.
  • Welcoming office environment.